September 20, 2011
CALL TO ORDER
Meeting was called to order at 7:00 p.m.
In attendance: Joe Merlo (5), Kathy Adamson (34), Scott Thompson (66), Shawn Haycock (7), and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
• The May minutes were reviewed and approved as published.
HOMEOWNER DISCUSSION
• Shawn would like the holes in the ground filled just west of mailbox.
• Kathy reported that the owner of house #39 reported seeing the landscapers hitting sprinkler heads with mower.
• Scott reported that LDS church members are using our front entry as an overflow parking lot. Shawn Haycock will inform the church that they are not to be using our entry street as a parking lot.
• Lot 23 tree- table until all Board of Directors are present.
• Kathy mentioned that house 23 has a scaffolding setup alongside of house, house 19 has many pots in front yard, and house 47 has garbage can stored on the front side of house.
FINANCIAL REPORT
• The financial reports were reviewed and approved as published.
• Discussed excess water usage.
• Street sweeper over budge due to Chris thought fees were $150 per quarter and actual is $150 every 2-months.
ARCHITECTURAL COMMITTEE REPORT
• None
OLD BUSINESS
• Tabled till next meeting. -Chris is still looking to get Frazee color palette online.
• Tabled till next meeting. -Bids for granite work.
NEW BUSINESS
• Pure Green submitted a proposal to replace irrigation line on 26th street. Chris will research if North end was already replaced.
• Annual meeting: November 15th 7:00 p.m. @ Stapley Jr. High School.
• Steve Easthope’s position is up for re-election.
• Budge for 2012 was presented by Chris.
ADJOURNMENT
• Meeting was adjourned at 8:00 p.m.
• The next meeting is scheduled for October 18th, 2011 6:45 p.m @ Scott Thompson’s (66).
Thursday, October 20, 2011
June 2011 Meeting Minutes
June 21, 2011
CALL TO ORDER
Meeting was called to order at 6:50 p.m.
In attendance: Joe Merlo (5), Michael Vavrinec (14), Kathy Adamson (34), Scott Thompson (66), and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
• The May minutes were reviewed and approved as published.
HOMEOWNER DISCUSSION
• Joe mentioned that we still have 1 more leak South of the transformer on 26th street.
• Kathy suggested the center Island by mailbox weak oleander be cut back to see if it will come back.
FINANCIAL REPORT
• The financial reports were reviewed and approved as published.
• Michael mentioned that Steve and he would get together to look at creating a prorated budget/matching.
ARCHITECTURAL COMMITTEE REPORT
• An ARC request was received for house #23 and approved.
• An ARC request was received and approved for #33’s gate.
• Chris looked at screens per Kathy’s suggestion from last month and saw no issues.
OLD BUSINESS
• Chris is still looking to get Frazee color palette online.
• Bids for granite work.
NEW BUSINESS
• Granite bids tabled from last meeting. Discussed bids presented and decided to table again until after plants are replaced in the fall.
• Cd is maturing- Board approved rolling over for 13 months.
• Reviewed new HOA laws.
ADJOURNMENT
• Meeting was closed at 8:15 p.m.
• The next meeting is scheduled for Sept 20, 2011 6:45 p.m @ Joe Merlo’s (5).
CALL TO ORDER
Meeting was called to order at 6:50 p.m.
In attendance: Joe Merlo (5), Michael Vavrinec (14), Kathy Adamson (34), Scott Thompson (66), and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
• The May minutes were reviewed and approved as published.
HOMEOWNER DISCUSSION
• Joe mentioned that we still have 1 more leak South of the transformer on 26th street.
• Kathy suggested the center Island by mailbox weak oleander be cut back to see if it will come back.
FINANCIAL REPORT
• The financial reports were reviewed and approved as published.
• Michael mentioned that Steve and he would get together to look at creating a prorated budget/matching.
ARCHITECTURAL COMMITTEE REPORT
• An ARC request was received for house #23 and approved.
• An ARC request was received and approved for #33’s gate.
• Chris looked at screens per Kathy’s suggestion from last month and saw no issues.
OLD BUSINESS
• Chris is still looking to get Frazee color palette online.
• Bids for granite work.
NEW BUSINESS
• Granite bids tabled from last meeting. Discussed bids presented and decided to table again until after plants are replaced in the fall.
• Cd is maturing- Board approved rolling over for 13 months.
• Reviewed new HOA laws.
ADJOURNMENT
• Meeting was closed at 8:15 p.m.
• The next meeting is scheduled for Sept 20, 2011 6:45 p.m @ Joe Merlo’s (5).
May 2011 Meeting Minutes
CALL TO ORDER
Meeting was called to order at 6:48 p.m.
In attendance: Joe Merlo (5), Steve Easthope (60), Kathy Adamson (34), and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
The April 19 minutes were reviewed and approved as published.
HOMEOWNER DISCUSSION
Kathy is to get four Lantana plants to replace the dead ones in the flower boxes on Lindsay.
It was noted that the tire marks were cleaned off of the walls on 26th street.
Chris was going to talk to Frazee about potentially getting color palettes online that could be posted on the association's blog. We also discussed putting basic association information (blog, contact information for board and ARC members) in the mailbox bulletin board.
Kathy mentioned some concern on the quality of the screens on some of the homes in the neighborhood. Chris said he would look at them in his next inspection and send letters as he felt necessary.
FINANCIAL REPORT
The financial reports were reviewed and approved as published. It was noted that the tree trimming invoice was paid.
ARCHITECTURAL COMMITTEE REPORT
An ARC request is needed for House #23, for the stone work done on the front yard, as well as other items.
A letter was sent to #33 about the gate, requesting dimensions on an ARC form.
An ARC request for #31's gravel had been received.
Chris read the rules for the ARC committee - the CC&Rs clearly outline that the ARC committee is made up of 3 members with 2 alternates. It also outlines that the board is the entity that appoints and removes members from the ARC. This would make Scott Thompson an alternate ARC member - he volunteered in the last meeting to be a member of the ARC.
OLD BUSINESS
The Board reviewed proposals for rock for 26th street and for Lindsay Road. It was decided to hold off on rock proposals until we deal with getting some plants along in those areas. Joe Merlo was going to look at the number of plants that needed to be replaced, and Kathy Adamson was going to look at the pricing.
Rock proposals were received from All Rock Supply, Pure Green, and Granite Express.
NEW BUSINESS
• Chris reviewed new law changes that went into effect in the state of Arizona - referring to an email he sent earlier to the board.
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• In a prior meeting, the board proposed that Chris reduce the amount of paper distributed at the meetings. The Board members agreed this meeting that it would be nice to have the summary of the Financials including the Balance Sheet and Profit/Loss statement, however.
ADJOURNMENT
Meeting was closed at 7:50 p.m.
The next meeting is scheduled for June 21, 2011 at 6:45 p.m. with the location TBD.
Meeting was called to order at 6:48 p.m.
In attendance: Joe Merlo (5), Steve Easthope (60), Kathy Adamson (34), and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
The April 19 minutes were reviewed and approved as published.
HOMEOWNER DISCUSSION
Kathy is to get four Lantana plants to replace the dead ones in the flower boxes on Lindsay.
It was noted that the tire marks were cleaned off of the walls on 26th street.
Chris was going to talk to Frazee about potentially getting color palettes online that could be posted on the association's blog. We also discussed putting basic association information (blog, contact information for board and ARC members) in the mailbox bulletin board.
Kathy mentioned some concern on the quality of the screens on some of the homes in the neighborhood. Chris said he would look at them in his next inspection and send letters as he felt necessary.
FINANCIAL REPORT
The financial reports were reviewed and approved as published. It was noted that the tree trimming invoice was paid.
ARCHITECTURAL COMMITTEE REPORT
An ARC request is needed for House #23, for the stone work done on the front yard, as well as other items.
A letter was sent to #33 about the gate, requesting dimensions on an ARC form.
An ARC request for #31's gravel had been received.
Chris read the rules for the ARC committee - the CC&Rs clearly outline that the ARC committee is made up of 3 members with 2 alternates. It also outlines that the board is the entity that appoints and removes members from the ARC. This would make Scott Thompson an alternate ARC member - he volunteered in the last meeting to be a member of the ARC.
OLD BUSINESS
The Board reviewed proposals for rock for 26th street and for Lindsay Road. It was decided to hold off on rock proposals until we deal with getting some plants along in those areas. Joe Merlo was going to look at the number of plants that needed to be replaced, and Kathy Adamson was going to look at the pricing.
Rock proposals were received from All Rock Supply, Pure Green, and Granite Express.
NEW BUSINESS
• Chris reviewed new law changes that went into effect in the state of Arizona - referring to an email he sent earlier to the board.
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• In a prior meeting, the board proposed that Chris reduce the amount of paper distributed at the meetings. The Board members agreed this meeting that it would be nice to have the summary of the Financials including the Balance Sheet and Profit/Loss statement, however.
ADJOURNMENT
Meeting was closed at 7:50 p.m.
The next meeting is scheduled for June 21, 2011 at 6:45 p.m. with the location TBD.
April 2011 Meeting Minutes
April 19, 2011
CALL TO ORDER
Meeting was called to order at 6:45 p.m.
In attendance: Michael Vavrinec (14), Joe Merlo (5), Steve Easthope (60), Scott Thompson (66), Kathy Adamson (34), and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
The minutes of the March 22nd meeting were reviewed and corrections were made to include a date of the meeting. The minutes were approved as amended.
HOMEOWNER DISCUSSION
Scott noted that the oleanders along the street next to House #71 have a branch hanging over the street that should be removed. Chris will notify the homeowner.
Scott reported that the bicycle tire marks on the west entrance wall need to be removed. He will try to remove with soap and water. If unsuccessful, Chris will get information on the paint color from the painting contractor and purchase paint to touch up the wall.
Kathy indicated a homeowner requested that the color palate be posted in the bulletin board by the mailboxes. Kathy accepted the action to post.
Mike reported that House #26 has new owners.
FINANCIAL REPORT
The financial reports were reviewed, and Chris noted that the invoice for the tree maintenance was not paid at the time of the report. Motion was made and approved as published.
ARCHITECTURAL COMMITTEE REPORT
There was concern about House #33 making changes to the side gate before submitting an ARC form. Kathy asked the Board about the height of the gate in relation to the wall. There was feedback that the Committee should evaluate the alternatives for the homeowner. Chris will send a notice to the homeowner about the requirement for an ARC form so an official action can be taken by the Committee.
The request by House #31 to add new rock to the front yard was approved.
OLD BUSINESS
Tree Maintenance
• FOUR PEAKS will complete trimming of the palm trees in July.
Collection Proposal
• The Contract from the Brown Law Group was reviewed. After some discussion, a motion was made to approve it. Motion passed and the contract was signed by the Board Officers.
The term issue of the Board president was discussed. Mike indicated that he was stepping down as President. He had met his obligation to stay through the transition with the Board to the new management company.
Joe indicated that he would accept the position of President in the interim. Scott will take the position of Secretary. Kathy will take the position of Vice-President. These actions were voted on and approved by the Board.
The Board Officers will be scheduled for election after the 1st Board meeting following the annual meeting in November.
NEW BUSINESS
• The Board revisited the need to add rock along 26th Street and Lindsay Road as a possible capital improvements project. Chris took action to get bids from several suppliers.
• The addition of plantings along 26th Street and Lindsay Road was recommended to improve these areas. Kathy took the action to get some bids to add new plantings in the empty areas.
ADJOURNMENT
Meeting was closed at 8:25 p.m.
The next meeting is scheduled for May 17, 2011 at 8:45 p.m. with the location TBD.
CALL TO ORDER
Meeting was called to order at 6:45 p.m.
In attendance: Michael Vavrinec (14), Joe Merlo (5), Steve Easthope (60), Scott Thompson (66), Kathy Adamson (34), and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
The minutes of the March 22nd meeting were reviewed and corrections were made to include a date of the meeting. The minutes were approved as amended.
HOMEOWNER DISCUSSION
Scott noted that the oleanders along the street next to House #71 have a branch hanging over the street that should be removed. Chris will notify the homeowner.
Scott reported that the bicycle tire marks on the west entrance wall need to be removed. He will try to remove with soap and water. If unsuccessful, Chris will get information on the paint color from the painting contractor and purchase paint to touch up the wall.
Kathy indicated a homeowner requested that the color palate be posted in the bulletin board by the mailboxes. Kathy accepted the action to post.
Mike reported that House #26 has new owners.
FINANCIAL REPORT
The financial reports were reviewed, and Chris noted that the invoice for the tree maintenance was not paid at the time of the report. Motion was made and approved as published.
ARCHITECTURAL COMMITTEE REPORT
There was concern about House #33 making changes to the side gate before submitting an ARC form. Kathy asked the Board about the height of the gate in relation to the wall. There was feedback that the Committee should evaluate the alternatives for the homeowner. Chris will send a notice to the homeowner about the requirement for an ARC form so an official action can be taken by the Committee.
The request by House #31 to add new rock to the front yard was approved.
OLD BUSINESS
Tree Maintenance
• FOUR PEAKS will complete trimming of the palm trees in July.
Collection Proposal
• The Contract from the Brown Law Group was reviewed. After some discussion, a motion was made to approve it. Motion passed and the contract was signed by the Board Officers.
The term issue of the Board president was discussed. Mike indicated that he was stepping down as President. He had met his obligation to stay through the transition with the Board to the new management company.
Joe indicated that he would accept the position of President in the interim. Scott will take the position of Secretary. Kathy will take the position of Vice-President. These actions were voted on and approved by the Board.
The Board Officers will be scheduled for election after the 1st Board meeting following the annual meeting in November.
NEW BUSINESS
• The Board revisited the need to add rock along 26th Street and Lindsay Road as a possible capital improvements project. Chris took action to get bids from several suppliers.
• The addition of plantings along 26th Street and Lindsay Road was recommended to improve these areas. Kathy took the action to get some bids to add new plantings in the empty areas.
ADJOURNMENT
Meeting was closed at 8:25 p.m.
The next meeting is scheduled for May 17, 2011 at 8:45 p.m. with the location TBD.
March 2011 Meeting Minutes
March 22, 2011
CALL TO ORDER
Meeting was called to order at 6:48 p.m.
In attendance: Michael Vavrinec (14), Joe Merlo (5), Steve Easthope (60), Scott Thompson (66), Kathy Adamson (34), Jim (39) and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
The minutes were reviewed and approved as published.
HOMEOWNER DISCUSSION
Jim voiced concern about the dead tree in the common area. He was glad to be present for the discussions with the contractors on the tree maintenance proposals.
FINANCIAL REPORT
The financial reports were reviewed and approved as published.
ARCHITECTURAL COMMITTEE REPORT
There were submittals from House #2 for pavers used as edging to retain granite in yard, House #73 was to widen the driveway, and House #33 had not yet submitted anything regarding their changes to Kathy.
OLD BUSINESS
Tree Maintenance Proposals
• ARBOR PRO (Doug Clark) discussed their proposal. He indicated that there was no pruning planned for the pine trees since they were all in good condition. He indicated that the Ash tree in tract F needs trimming. The proposed work would occur before June. He also confirmed that when the stumps are removed, the area will be covered with soil and sod.
• FOUR PEAKS (Gary McCunn) discussed their proposal. He indicated that they use a standard guideline for pruning to no more than 30%. He indicated that the pine trees needed internal clean up to minimize tree damage from high winds. He stated that it looked like they have never been trimmed. He indicated the proposed work would occur by the middle of April, if selected.
The Board discussed the proposals and voted to approve the bid submitted by Four Peaks.
NEW BUSINESS
• Chris presented proposals from five vendors that provide collection programs. The Board reviewed these and selected to use The Brown Law Group for our critical collection accounts.
• Michael Vavrinec proposed that we reduce the amount of paper distributed at the meetings. The Board members agreed that the details for the Financials were not required since we get these via email from Chris prior to the meeting. A motion was made and approved to eliminate the paperwork.
ADJOURNMENT
Meeting was closed at 7:50 p.m.
The next meeting is scheduled for April 19, 2011 at 6:45 p.m. with the location TBD.
CALL TO ORDER
Meeting was called to order at 6:48 p.m.
In attendance: Michael Vavrinec (14), Joe Merlo (5), Steve Easthope (60), Scott Thompson (66), Kathy Adamson (34), Jim (39) and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
The minutes were reviewed and approved as published.
HOMEOWNER DISCUSSION
Jim voiced concern about the dead tree in the common area. He was glad to be present for the discussions with the contractors on the tree maintenance proposals.
FINANCIAL REPORT
The financial reports were reviewed and approved as published.
ARCHITECTURAL COMMITTEE REPORT
There were submittals from House #2 for pavers used as edging to retain granite in yard, House #73 was to widen the driveway, and House #33 had not yet submitted anything regarding their changes to Kathy.
OLD BUSINESS
Tree Maintenance Proposals
• ARBOR PRO (Doug Clark) discussed their proposal. He indicated that there was no pruning planned for the pine trees since they were all in good condition. He indicated that the Ash tree in tract F needs trimming. The proposed work would occur before June. He also confirmed that when the stumps are removed, the area will be covered with soil and sod.
• FOUR PEAKS (Gary McCunn) discussed their proposal. He indicated that they use a standard guideline for pruning to no more than 30%. He indicated that the pine trees needed internal clean up to minimize tree damage from high winds. He stated that it looked like they have never been trimmed. He indicated the proposed work would occur by the middle of April, if selected.
The Board discussed the proposals and voted to approve the bid submitted by Four Peaks.
NEW BUSINESS
• Chris presented proposals from five vendors that provide collection programs. The Board reviewed these and selected to use The Brown Law Group for our critical collection accounts.
• Michael Vavrinec proposed that we reduce the amount of paper distributed at the meetings. The Board members agreed that the details for the Financials were not required since we get these via email from Chris prior to the meeting. A motion was made and approved to eliminate the paperwork.
ADJOURNMENT
Meeting was closed at 7:50 p.m.
The next meeting is scheduled for April 19, 2011 at 6:45 p.m. with the location TBD.
Monday, April 11, 2011
February 2011 Meeting Minutes
February 15, 2011
CALL TO ORDER
Meeting was called to order at 6:50 p.m.
In attendance: Michael Vavrinec (14), Joe Merlo (5), Steve Easthope (60), Kathy Adamson (34), and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
The minutes will be corrected to restate the issue of planting trees requested by the homeowner of #40. The minutes were approved as amended.
HOMEOWNER DISCUSSION
Kathy Adamson reported the following items:
• Stated that House #33 has been sold. The real estate agent requested information on how to contact the management company which she provided.
• Informed the members that House #39 has been sold.
• House #16 has used fake flowers that are now looking bad and asked Chris to check on the next inspection trip.
Michael Vavrinec reported on the following:
• A landscape change was done by House #2. The change looks good, but he wanted to know if an ARC form had been submitted. Chris stated that he had not received one. He will send one to them so it can be put on file.
FINANCIAL REPORT
The financial reports were reviewed.
• Michael Vavrinec asked if it would be wise to do another CD. Chris commented that the rate of return is very low at this time and indicated the reserves will be needed if we do the tree maintenance project.
A motion was made and seconded to approve the minutes.
ARCHITECTURAL COMMITTEE REPORT
There were no requests.
OLD BUSNIESS
The status of the Action Item report was reviewed.
• The open item to replace signage is still open awaiting delivery of the new STOP sign.
• The item dealing with cleanup of House #19 has been addressed.
NEW BUSINESS
• Chris presented proposals from 5 vendors to do the tree maintenance. After initial review, the Board recommended that we invite PureGreen and Four Peaks to attend the next meeting to discuss their proposals in more detail. Chris will contact and invite.
• Michael Vavrinec reported that Mesa Clean Sweep program will have two containers in the neighborhood in conjunction with the April In the Park event.
• A question was raised about the annual financial requirements of the Board. The Board has a CPA that does a “review” and it is time to do another for 2010. Chris will check the CC&Rs to make sure this is meeting the requirements for the HOA.
• Michael Vavrinec informed the Board that his commitment to serving as President of the Board has been met. He recommended that the Board members need to evaluate the process used and the willingness to serve prior to the next meeting.
ADJOURNMENT
Meeting was closed at 7:54 p.m.
The next meeting is scheduled for March 15, 2011 at 6:45 p.m. with the location TBD.
CALL TO ORDER
Meeting was called to order at 6:50 p.m.
In attendance: Michael Vavrinec (14), Joe Merlo (5), Steve Easthope (60), Kathy Adamson (34), and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
The minutes will be corrected to restate the issue of planting trees requested by the homeowner of #40. The minutes were approved as amended.
HOMEOWNER DISCUSSION
Kathy Adamson reported the following items:
• Stated that House #33 has been sold. The real estate agent requested information on how to contact the management company which she provided.
• Informed the members that House #39 has been sold.
• House #16 has used fake flowers that are now looking bad and asked Chris to check on the next inspection trip.
Michael Vavrinec reported on the following:
• A landscape change was done by House #2. The change looks good, but he wanted to know if an ARC form had been submitted. Chris stated that he had not received one. He will send one to them so it can be put on file.
FINANCIAL REPORT
The financial reports were reviewed.
• Michael Vavrinec asked if it would be wise to do another CD. Chris commented that the rate of return is very low at this time and indicated the reserves will be needed if we do the tree maintenance project.
A motion was made and seconded to approve the minutes.
ARCHITECTURAL COMMITTEE REPORT
There were no requests.
OLD BUSNIESS
The status of the Action Item report was reviewed.
• The open item to replace signage is still open awaiting delivery of the new STOP sign.
• The item dealing with cleanup of House #19 has been addressed.
NEW BUSINESS
• Chris presented proposals from 5 vendors to do the tree maintenance. After initial review, the Board recommended that we invite PureGreen and Four Peaks to attend the next meeting to discuss their proposals in more detail. Chris will contact and invite.
• Michael Vavrinec reported that Mesa Clean Sweep program will have two containers in the neighborhood in conjunction with the April In the Park event.
• A question was raised about the annual financial requirements of the Board. The Board has a CPA that does a “review” and it is time to do another for 2010. Chris will check the CC&Rs to make sure this is meeting the requirements for the HOA.
• Michael Vavrinec informed the Board that his commitment to serving as President of the Board has been met. He recommended that the Board members need to evaluate the process used and the willingness to serve prior to the next meeting.
ADJOURNMENT
Meeting was closed at 7:54 p.m.
The next meeting is scheduled for March 15, 2011 at 6:45 p.m. with the location TBD.
January 2011 Meeting Minutes
CALL TO ORDER
Meeting was called to order at 6:47 p.m.
In attendance: Michael Vavrinec (14), Joe Merlo (5), Steve Easthope (60), Scott Thompson (66), Kathy Adamson (34), and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
The minutes will be corrected to remove Kathy Adamson as being in attendance. The minutes were then approved.
HOMEOWNER DISCUSSION
Kathy Adamson reported the following items:
• There is a PT Cruiser traveling at high speed through the neighborhood. It appears to be a vehicle from house #49. Chris will send a notice to the owner about this issue.
• Recommended that the Stop sign in front of #34 be replaced as well as the sign at the exit on Lindsay Road. Chris will procure, and Joe Merlo volunteered to install.
• The backyard of #19 has unwanted items visible above the wall and these need to be removed. Chris will send a notice to the owners.
• The owner of #40 has asked if he could add some trees in the common area on Lindsay Road to provide shade to his pool area. The Board recommended that the owner attend a meeting to discuss in more detail his plans so any possible concerns can be addressed.
Scott Thompson reported on the following:
• A vehicle in front of #10 is leaking oil on the street and will cause the road to decay. Chris will send a notice to the owner.
Joe Merlo reported on the following:
• He expressed concern that the sage bushes along 26th street did not look healthy.
• He requested information from PureGreen about status and watering schedule for the bushes. Chris will contact PureGreen to retrieve the information.
FINANCIAL REPORT
The financial reports were reviewed and approved by the Board.
ARCHITECTURAL COMMITTEE REPORT
There were no requests.
OLD BUSNIESS
The status of the Action Item report was reviewed. The only item remaining from 2010 is the updating of the CC&R summary booklet. The closed items from 2010 will be archived. The new action item report for 2011 will start at the next meeting.
NEW BUSINESS
There was discussion about 2011 capital plans. It was recommended that bids be solicited to remove the dead trees and trimming that may be required for other trees in the common areas. Chris will contact at least three vendors for the bids.
A request was made by the Board to have the palm trees trimmed. Chris will check with the previous vendor to perform the work.
ADJOURNMENT
Meeting was closed at 7:42 p.m.
The next meeting is scheduled for February 15, 2011 at 6:45 p.m. with the location TBD.
Meeting was called to order at 6:47 p.m.
In attendance: Michael Vavrinec (14), Joe Merlo (5), Steve Easthope (60), Scott Thompson (66), Kathy Adamson (34), and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
The minutes will be corrected to remove Kathy Adamson as being in attendance. The minutes were then approved.
HOMEOWNER DISCUSSION
Kathy Adamson reported the following items:
• There is a PT Cruiser traveling at high speed through the neighborhood. It appears to be a vehicle from house #49. Chris will send a notice to the owner about this issue.
• Recommended that the Stop sign in front of #34 be replaced as well as the sign at the exit on Lindsay Road. Chris will procure, and Joe Merlo volunteered to install.
• The backyard of #19 has unwanted items visible above the wall and these need to be removed. Chris will send a notice to the owners.
• The owner of #40 has asked if he could add some trees in the common area on Lindsay Road to provide shade to his pool area. The Board recommended that the owner attend a meeting to discuss in more detail his plans so any possible concerns can be addressed.
Scott Thompson reported on the following:
• A vehicle in front of #10 is leaking oil on the street and will cause the road to decay. Chris will send a notice to the owner.
Joe Merlo reported on the following:
• He expressed concern that the sage bushes along 26th street did not look healthy.
• He requested information from PureGreen about status and watering schedule for the bushes. Chris will contact PureGreen to retrieve the information.
FINANCIAL REPORT
The financial reports were reviewed and approved by the Board.
ARCHITECTURAL COMMITTEE REPORT
There were no requests.
OLD BUSNIESS
The status of the Action Item report was reviewed. The only item remaining from 2010 is the updating of the CC&R summary booklet. The closed items from 2010 will be archived. The new action item report for 2011 will start at the next meeting.
NEW BUSINESS
There was discussion about 2011 capital plans. It was recommended that bids be solicited to remove the dead trees and trimming that may be required for other trees in the common areas. Chris will contact at least three vendors for the bids.
A request was made by the Board to have the palm trees trimmed. Chris will check with the previous vendor to perform the work.
ADJOURNMENT
Meeting was closed at 7:42 p.m.
The next meeting is scheduled for February 15, 2011 at 6:45 p.m. with the location TBD.
November 2010 Annual Meeting Minutes
ANNUAL MEETING
November 16, 2010
CALL TO ORDER
Meeting was called to order at 7:05 p.m.
QUORUM ESTABLISHMENT
• The requirement of 10% of eligible homeowners to vote was met. There were 12 ballots submitted and 8 homeowners in attendance.
INTRODUCTIONS
The following were in attendance:
• Michael & Deanna Vavrinec (14), Larry Albee (10), Scott Thompson (66), Kathy Adamson (34), Steve Easthope (61), Vince Birdwell (42), Joe Merlo (5), and Chris Lynch (Right Way Community Management).
APPROVAL OF 2009 ANNUAL MEETING MINUTES
• A motion was made by Scott Thompson to approve minutes as published and was seconded by Michael Vavrinec. Motion was approved.
FINANCIAL REPORT
• The current YTD financials were reviewed with no comments. The Budget for 2011 was presented with no issues or concerns.
PRESIDENTS MESSAGE
• None
OPEN HOMEOWNERS FORUM
• Kathy Adamson commented on problems with torn porch screens at #19, overhanging tree branches at #18, and the status of the HOA charter extension after it expires in 2016. (Chris Lynch provided follow-up response to the meeting that the extension is automatic for an additional 10-year period).
• Scott Thompson commented on the removal of the dead bush at the East entrance.
• Joe Merlo mentioned that the replacement of the dead plants along 26th Street still needs to be completed.
ELECTION OF BOARD
• Joseph Merlo and Kathy Adamson were voted in as Board members for 2011. The duration of the term is three years.
ADJOURNMENT
• Meeting was closed at 7:45 p.m.
• The next monthly Board meeting is scheduled for January 18, 2011. The location will be posted at the mailbox bulletin board two days prior to the meeting.
November 16, 2010
CALL TO ORDER
Meeting was called to order at 7:05 p.m.
QUORUM ESTABLISHMENT
• The requirement of 10% of eligible homeowners to vote was met. There were 12 ballots submitted and 8 homeowners in attendance.
INTRODUCTIONS
The following were in attendance:
• Michael & Deanna Vavrinec (14), Larry Albee (10), Scott Thompson (66), Kathy Adamson (34), Steve Easthope (61), Vince Birdwell (42), Joe Merlo (5), and Chris Lynch (Right Way Community Management).
APPROVAL OF 2009 ANNUAL MEETING MINUTES
• A motion was made by Scott Thompson to approve minutes as published and was seconded by Michael Vavrinec. Motion was approved.
FINANCIAL REPORT
• The current YTD financials were reviewed with no comments. The Budget for 2011 was presented with no issues or concerns.
PRESIDENTS MESSAGE
• None
OPEN HOMEOWNERS FORUM
• Kathy Adamson commented on problems with torn porch screens at #19, overhanging tree branches at #18, and the status of the HOA charter extension after it expires in 2016. (Chris Lynch provided follow-up response to the meeting that the extension is automatic for an additional 10-year period).
• Scott Thompson commented on the removal of the dead bush at the East entrance.
• Joe Merlo mentioned that the replacement of the dead plants along 26th Street still needs to be completed.
ELECTION OF BOARD
• Joseph Merlo and Kathy Adamson were voted in as Board members for 2011. The duration of the term is three years.
ADJOURNMENT
• Meeting was closed at 7:45 p.m.
• The next monthly Board meeting is scheduled for January 18, 2011. The location will be posted at the mailbox bulletin board two days prior to the meeting.
October 2010 Meeting Minutes
October 19, 2010
CALL TO ORDER
Meeting was called to order at 7:05 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Scott Thompson (66), Rick Lehtinen (19), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the September meeting were approved as published.
HOMEOWNERS FORUM
• Scott identified that House #19 has a broken sprinkler head and is dumping water into the street.
• Scott/Rick mentioned that the tenants in House #65 are “loud” at times. The recommendation was to have Scott and Rick talk to the caretakers to try to keep the noise down especially during evening hours.
• Joe raised concern that trimming of the tree limb at House #1 be done before the wall is painted. Chris will make sure that Pure Green removes the limb.
• Rick asked if the paint contractor will provide HOA with extra paint after the wall painting is completed. Chris informed us that the contractor will keep extra paint for the HOA.
• Rick requested that a “large” crack on the wall facing 26th street be properly patched before the wall is painted. He indicated that it was not done adequately when the tree was removed years ago. Chris will make sure the painting contractor addresses his concern.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed. The report showed an increase in the property tax because of the new assessment of the Water District. The Board approved the financial report.
OLD BUSINESS
• The Board still has to review the CC&R documents.
• The trimming of the tree at House #18 is still an issue. Chris will notify the owner.
• There was concern about the inaction of House #17 to follow through with the landscape plan. Chris stated that he was notified by the owner that illness prevented the completion of the plan.
NEW BUSINESS
• The notice of the Annual HOA November meeting will be mailed to the homeowners.
• Chris presented the updated 2011 budget for review. The Board approved the budget as modified.
ARCHITECTURAL COMMITTEE
• There were no requests.
ADJOURNMENT
• Meeting was closed at 8:21 p.m.
CALL TO ORDER
Meeting was called to order at 7:05 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Scott Thompson (66), Rick Lehtinen (19), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the September meeting were approved as published.
HOMEOWNERS FORUM
• Scott identified that House #19 has a broken sprinkler head and is dumping water into the street.
• Scott/Rick mentioned that the tenants in House #65 are “loud” at times. The recommendation was to have Scott and Rick talk to the caretakers to try to keep the noise down especially during evening hours.
• Joe raised concern that trimming of the tree limb at House #1 be done before the wall is painted. Chris will make sure that Pure Green removes the limb.
• Rick asked if the paint contractor will provide HOA with extra paint after the wall painting is completed. Chris informed us that the contractor will keep extra paint for the HOA.
• Rick requested that a “large” crack on the wall facing 26th street be properly patched before the wall is painted. He indicated that it was not done adequately when the tree was removed years ago. Chris will make sure the painting contractor addresses his concern.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed. The report showed an increase in the property tax because of the new assessment of the Water District. The Board approved the financial report.
OLD BUSINESS
• The Board still has to review the CC&R documents.
• The trimming of the tree at House #18 is still an issue. Chris will notify the owner.
• There was concern about the inaction of House #17 to follow through with the landscape plan. Chris stated that he was notified by the owner that illness prevented the completion of the plan.
NEW BUSINESS
• The notice of the Annual HOA November meeting will be mailed to the homeowners.
• Chris presented the updated 2011 budget for review. The Board approved the budget as modified.
ARCHITECTURAL COMMITTEE
• There were no requests.
ADJOURNMENT
• Meeting was closed at 8:21 p.m.
September 2010 Meeting Minutes
September 28, 2010
CALL TO ORDER
Meeting was called to order at 7:10 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Adamson (34), Scott Thompson (66) and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the June meeting were approved as published.
HOMEOWNERS FORUM
• Joe reported that he noticed the RV gate at House #10 has been trimmed down to wall height.
• Steve asked about the situation at House #1 regarding the tree limb. Chris has tried to contact the owner in person with no success. Board recommended that Chris check to see if the HOA could trim the branch and then bill the owner. The wall is beginning to show signs of stress cracking and, the sooner that we act, the less costly the solution.
• Scott recommended that the owner at House #18 needs to trim their tree since the limbs are hanging low into street.
• Steve asked about status of House #65 (group home). Chris reported that, according to the response from the lawyer, there is no action that the HOA can take. There have been no concerns raised by other homeowners (other than the few that brought it up to Steve) at this time.
• Scott requested that Chris check the “plant” on the west edge of the lawn at House #71. It looks like it may have to be removed.
• Kathy reported that House #18 has a wood trellis along their wall that needs replacing. Chris will contact the owner to request the change.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed. There was an increase in the water costs for the month, but this increase is still under budget for the year. There was an Accounting Compilation Fee ($305) that was not identified as a budget item. The report was then approved. A recommendation was made to add a new line item for tree maintenance for the 2011 budget since many of our trees will need maintenance.
OLD BUSINESS
• The Board reviewed the paint samples and selected another color for painting the walls. This color will be compared to the color Kathy has on her wall. All available Board members will check out the colors and make final recommendation to Chris in order for him to relay to the painting company.
• There are two open items remaining in the Action Item report.
• The status of reprinting the summary CC&R documents is still open. Chris has emailed the Board with his analysis for review.
NEW BUSINESS
• The Annual HOA meeting is scheduled for November 16, 2010 at 7:00 p.m. at Stapley Jr. High School. Chris indicated that a meeting room at the Fire Station at Adobe and Lindsay is available for use with no fee. This could be an alternative for future meetings.
• Joe Merlo and Kathy Adamson indicated that they would put their names in nomination for the open positions on the Board.
• Chris was asked to contact the City of Mesa about the “Green Sweep” program. Normally, a petition has to be signed by the homeowners to get approved for the program. Chris will make it available as soon as it arrives from the City.
ARCHITECTURAL COMMITTEE
• The request from House #30 to remove the existing grass and replace it with rocks in the front yard was approved.
ADJOURNMENT
• Meeting was closed at 8:07 p.m.
Next meeting is scheduled for October 18, 2010 at 7:00 p.m. Location TBD
CALL TO ORDER
Meeting was called to order at 7:10 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Adamson (34), Scott Thompson (66) and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the June meeting were approved as published.
HOMEOWNERS FORUM
• Joe reported that he noticed the RV gate at House #10 has been trimmed down to wall height.
• Steve asked about the situation at House #1 regarding the tree limb. Chris has tried to contact the owner in person with no success. Board recommended that Chris check to see if the HOA could trim the branch and then bill the owner. The wall is beginning to show signs of stress cracking and, the sooner that we act, the less costly the solution.
• Scott recommended that the owner at House #18 needs to trim their tree since the limbs are hanging low into street.
• Steve asked about status of House #65 (group home). Chris reported that, according to the response from the lawyer, there is no action that the HOA can take. There have been no concerns raised by other homeowners (other than the few that brought it up to Steve) at this time.
• Scott requested that Chris check the “plant” on the west edge of the lawn at House #71. It looks like it may have to be removed.
• Kathy reported that House #18 has a wood trellis along their wall that needs replacing. Chris will contact the owner to request the change.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed. There was an increase in the water costs for the month, but this increase is still under budget for the year. There was an Accounting Compilation Fee ($305) that was not identified as a budget item. The report was then approved. A recommendation was made to add a new line item for tree maintenance for the 2011 budget since many of our trees will need maintenance.
OLD BUSINESS
• The Board reviewed the paint samples and selected another color for painting the walls. This color will be compared to the color Kathy has on her wall. All available Board members will check out the colors and make final recommendation to Chris in order for him to relay to the painting company.
• There are two open items remaining in the Action Item report.
• The status of reprinting the summary CC&R documents is still open. Chris has emailed the Board with his analysis for review.
NEW BUSINESS
• The Annual HOA meeting is scheduled for November 16, 2010 at 7:00 p.m. at Stapley Jr. High School. Chris indicated that a meeting room at the Fire Station at Adobe and Lindsay is available for use with no fee. This could be an alternative for future meetings.
• Joe Merlo and Kathy Adamson indicated that they would put their names in nomination for the open positions on the Board.
• Chris was asked to contact the City of Mesa about the “Green Sweep” program. Normally, a petition has to be signed by the homeowners to get approved for the program. Chris will make it available as soon as it arrives from the City.
ARCHITECTURAL COMMITTEE
• The request from House #30 to remove the existing grass and replace it with rocks in the front yard was approved.
ADJOURNMENT
• Meeting was closed at 8:07 p.m.
Next meeting is scheduled for October 18, 2010 at 7:00 p.m. Location TBD
June 2010 Meeting Minutes
June 22, 2010
CALL TO ORDER
Meeting was called to order at 7:03 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Adamson (34), Michael Vavrinec (14), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the May meeting were approved as published.
HOMEOWNERS FORUM
• Joe reported that the tree limb was removed from the West retention area.
• Chris was requested to contact the owner of #17 about the landscape plans and timetable.
CONTRACTOR PRESENTATION
Each representative presented information about their company and the plans for painting our walls.
CLC – Scott Luckey indicated that the terms would be 0 down and 100% at completion. The warranty is three (3) years and the project could start in three (3) weeks ARO.
EMPIRE – Ryan Hoste indicated that the terms would be 10% down at start and the balance at completion. Concern was raised about the painted information on the wall on Lindsay Road and what our requirement was for that area. The warranty would be four (4) years.
CERTAPRO – Jeff Webster indicated that the warranty would be five (5) years and work could start in four (4) weeks ARO.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed and approved.
OLD BUSINESS
• The Board discussed the various proposals and a recommendation was made to select CLC to paint the walls. The Board approved the motion.
• The open items’ report was reviewed for current status.
• The status of reprinting the summary CC&R documents is still open.
• Chris has the action to complete the review prior to printing.
NEW BUSINESS
• The Board will review color selections that will be painted on the wall in the West retention area and relay the recommendation to Chris.
ARCHITECTURAL COMMITTEE
• The ARC request from #4 for their new gate was received.
ADJORNMENT
• Meeting was closed at 9:10 p.m.
Next meeting is scheduled for September 21 at 7:00 p.m. Location is TBD.
CALL TO ORDER
Meeting was called to order at 7:03 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Adamson (34), Michael Vavrinec (14), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the May meeting were approved as published.
HOMEOWNERS FORUM
• Joe reported that the tree limb was removed from the West retention area.
• Chris was requested to contact the owner of #17 about the landscape plans and timetable.
CONTRACTOR PRESENTATION
Each representative presented information about their company and the plans for painting our walls.
CLC – Scott Luckey indicated that the terms would be 0 down and 100% at completion. The warranty is three (3) years and the project could start in three (3) weeks ARO.
EMPIRE – Ryan Hoste indicated that the terms would be 10% down at start and the balance at completion. Concern was raised about the painted information on the wall on Lindsay Road and what our requirement was for that area. The warranty would be four (4) years.
CERTAPRO – Jeff Webster indicated that the warranty would be five (5) years and work could start in four (4) weeks ARO.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed and approved.
OLD BUSINESS
• The Board discussed the various proposals and a recommendation was made to select CLC to paint the walls. The Board approved the motion.
• The open items’ report was reviewed for current status.
• The status of reprinting the summary CC&R documents is still open.
• Chris has the action to complete the review prior to printing.
NEW BUSINESS
• The Board will review color selections that will be painted on the wall in the West retention area and relay the recommendation to Chris.
ARCHITECTURAL COMMITTEE
• The ARC request from #4 for their new gate was received.
ADJORNMENT
• Meeting was closed at 9:10 p.m.
Next meeting is scheduled for September 21 at 7:00 p.m. Location is TBD.
May 2010 Meeting Minutes
May 18, 2010
CALL TO ORDER
Meeting was called to order at 7:02 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Admanson (34), Michael Varinec (14) and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the April meeting were approved as published.
HOMEOWNERS FORUM
• Joe reported that the stop sign at the West exit and the dog cleanup sign on the East side of the large common area were missing screws that were removed by unknown parties. The signs have been re-attached.
• Joe showed the attendees a picture of graffiti that was spayed on the speed bump in front of #21. Chris took the action to contact a source to remove and/or repaint.
• Joe reported that two of the new plants on the East entrance have died. Kathy will return them to Harper’s for replacement.
• Kathy reported that someone removed a dying plant from the South planter at the East entrance. She had planned to return it to Harper’s for replacement. Chris indicated that the crew from Pure Green had removed it. Pure Green will provide replacement at no cost.
• The homeowner at #24 asked Chris what can be done about the cats in the neighborhood. Chris took the action to provide the homeowner with information on what can be done and the limitations of the HOA to help with this problem.
• The homeowner at #19 was appreciative of the trimming mistakenly done by Pure Green of the scrubs/trees at the West entrance but was upset that his soaker hose was damaged. Chris took action to ask Pure Green about providing a replacement.
• Chris reported that the new owner of #17 will submit an ARC form for changes they plan to make to their front landscape.
• Kathy reported that #18 has a wood trellis along their wall that needs replacing. Chris will contact the owner to request the change.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed and approved.
OLD BUSINESS
• A recommendation was made to purchase an exterior bulletin board from Lowe’s ($136.19). The Board approved the motion. Joe took the action to order and install.
• The open items’ report was reviewed for current status. We are still waiting for a response from Pure Green on the trimming of our olive trees on 26th Street and Lindsay Road.
• The status of reprinting the summary CC&R documents is still open. Mike has found the file, and will send to Chris for initial comparison to the file of the 2008 changes. Chris will email the Board with his analysis.
NEW BUSINESS
• Bids for the wall painting were presented by Chris from two of the contractors. There is one more bid due. The received bids were very close in pricing. The Board was not sure at this time if it would proceed with doing all the walls at approximately $4000 expenditure. Chris was asked to invite the contractors to the next meeting so we could ask additional questions.
• There was discussion on the “use” of the bulletin board since it will be locked. A policy was proposed that only HOA members could use it. Any request to post private material must be routed to a Board member.
ARCHITECTURAL COMMITTEE
• There were no requests.
ADJOURNMENT
• Meeting was closed at 8: 22 p.m.
Next meeting is scheduled for June 15 at 7:00 p.m. Location TBD
CALL TO ORDER
Meeting was called to order at 7:02 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Admanson (34), Michael Varinec (14) and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the April meeting were approved as published.
HOMEOWNERS FORUM
• Joe reported that the stop sign at the West exit and the dog cleanup sign on the East side of the large common area were missing screws that were removed by unknown parties. The signs have been re-attached.
• Joe showed the attendees a picture of graffiti that was spayed on the speed bump in front of #21. Chris took the action to contact a source to remove and/or repaint.
• Joe reported that two of the new plants on the East entrance have died. Kathy will return them to Harper’s for replacement.
• Kathy reported that someone removed a dying plant from the South planter at the East entrance. She had planned to return it to Harper’s for replacement. Chris indicated that the crew from Pure Green had removed it. Pure Green will provide replacement at no cost.
• The homeowner at #24 asked Chris what can be done about the cats in the neighborhood. Chris took the action to provide the homeowner with information on what can be done and the limitations of the HOA to help with this problem.
• The homeowner at #19 was appreciative of the trimming mistakenly done by Pure Green of the scrubs/trees at the West entrance but was upset that his soaker hose was damaged. Chris took action to ask Pure Green about providing a replacement.
• Chris reported that the new owner of #17 will submit an ARC form for changes they plan to make to their front landscape.
• Kathy reported that #18 has a wood trellis along their wall that needs replacing. Chris will contact the owner to request the change.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed and approved.
OLD BUSINESS
• A recommendation was made to purchase an exterior bulletin board from Lowe’s ($136.19). The Board approved the motion. Joe took the action to order and install.
• The open items’ report was reviewed for current status. We are still waiting for a response from Pure Green on the trimming of our olive trees on 26th Street and Lindsay Road.
• The status of reprinting the summary CC&R documents is still open. Mike has found the file, and will send to Chris for initial comparison to the file of the 2008 changes. Chris will email the Board with his analysis.
NEW BUSINESS
• Bids for the wall painting were presented by Chris from two of the contractors. There is one more bid due. The received bids were very close in pricing. The Board was not sure at this time if it would proceed with doing all the walls at approximately $4000 expenditure. Chris was asked to invite the contractors to the next meeting so we could ask additional questions.
• There was discussion on the “use” of the bulletin board since it will be locked. A policy was proposed that only HOA members could use it. Any request to post private material must be routed to a Board member.
ARCHITECTURAL COMMITTEE
• There were no requests.
ADJOURNMENT
• Meeting was closed at 8: 22 p.m.
Next meeting is scheduled for June 15 at 7:00 p.m. Location TBD
April 2010 Meeting Minutes
April 20, 2010
CALL TO ORDER
Meeting was called to order at 7:02 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Admanson (34), Michael Varinec (14) and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the March meeting were approved pending modification of attendees to include Beth Thompson.
HOMEOWNERS FORUM
• Kathy noted that the bushes at the East entrance need trimming since they block the address numbers (2560). Chris will contact Pure Green to have the bushes trimmed.
• Kathy wanted the Board to be aware that the lawn at #25 was looking bad until the other day when the yard was cleaned up. Chris had contacted the realtor about the issue.
• Kathy indicated someone must have been building a fire in the common area because she found a partial burned log there. Hopefully, this will not be an issue with the warm temperatures arriving.
• There was general concern about the condition of the walls, and the need to replace the bulletin board by the mailboxes.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed and approved.
OLD BUSINESS
• Kathy provided a cost estimate from Harper’s Nursery for the plants for the East entrance. It is $122.94 for 8 shrub/trees, 10 lantanas, 3 bags of mulch, and 1 bag of fertilizer. Kathy will pickup the plants on the 23rd for planting. Joe will contact J&J Landscaping to get 1.5 cubic yards of soil for the planters with the estimated price of $75 including delivery. These expenditures were approved by the Board.
• The open items were reviewed for current status. There are no issues. For reference, the completed items will be published with the agenda for at least 6 months.
• The status of reprinting the summary CC&R documents is still open. Mike took the action to check his old files to find the “revised” version of the document.
NEW BUSINESS
• Mulcahy Law Firm provided the Board with a paper titled “Understanding the Collection Process for Community Associations.” The Board discussed the implication to the HOA. There will be some minor modifications to our CC&Rs.
• The next newsletter will need to highlight the concern about cats running loose in the neighborhood. There is a growing concern that many of the cats may be feral. An individual with concerns will have to coordinate with the Humane Society to trap the cats. Since there are many homeowners that have cats, it is problematic that someone’s cat could be trapped.
• Chris was requested to get bids for painting the walls. He will contact at least 3 painting contractors to provide bids for painting all or partial sections at the next meeting.
• Joe took the action to research the alternatives and cost to replace our bulletin board.
ARCHITECTURAL COMMITTEE
• There were 2 requests submitted. House #11 was for a new screen door and House #57 was for adding a patio to the front yard and the addition of a retention wall around that new area.
ADJOURNMENT
• Meeting was closed at 8: 29 pm.
CALL TO ORDER
Meeting was called to order at 7:02 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Admanson (34), Michael Varinec (14) and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the March meeting were approved pending modification of attendees to include Beth Thompson.
HOMEOWNERS FORUM
• Kathy noted that the bushes at the East entrance need trimming since they block the address numbers (2560). Chris will contact Pure Green to have the bushes trimmed.
• Kathy wanted the Board to be aware that the lawn at #25 was looking bad until the other day when the yard was cleaned up. Chris had contacted the realtor about the issue.
• Kathy indicated someone must have been building a fire in the common area because she found a partial burned log there. Hopefully, this will not be an issue with the warm temperatures arriving.
• There was general concern about the condition of the walls, and the need to replace the bulletin board by the mailboxes.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed and approved.
OLD BUSINESS
• Kathy provided a cost estimate from Harper’s Nursery for the plants for the East entrance. It is $122.94 for 8 shrub/trees, 10 lantanas, 3 bags of mulch, and 1 bag of fertilizer. Kathy will pickup the plants on the 23rd for planting. Joe will contact J&J Landscaping to get 1.5 cubic yards of soil for the planters with the estimated price of $75 including delivery. These expenditures were approved by the Board.
• The open items were reviewed for current status. There are no issues. For reference, the completed items will be published with the agenda for at least 6 months.
• The status of reprinting the summary CC&R documents is still open. Mike took the action to check his old files to find the “revised” version of the document.
NEW BUSINESS
• Mulcahy Law Firm provided the Board with a paper titled “Understanding the Collection Process for Community Associations.” The Board discussed the implication to the HOA. There will be some minor modifications to our CC&Rs.
• The next newsletter will need to highlight the concern about cats running loose in the neighborhood. There is a growing concern that many of the cats may be feral. An individual with concerns will have to coordinate with the Humane Society to trap the cats. Since there are many homeowners that have cats, it is problematic that someone’s cat could be trapped.
• Chris was requested to get bids for painting the walls. He will contact at least 3 painting contractors to provide bids for painting all or partial sections at the next meeting.
• Joe took the action to research the alternatives and cost to replace our bulletin board.
ARCHITECTURAL COMMITTEE
• There were 2 requests submitted. House #11 was for a new screen door and House #57 was for adding a patio to the front yard and the addition of a retention wall around that new area.
ADJOURNMENT
• Meeting was closed at 8: 29 pm.
Thursday, April 8, 2010
March 2010 Meeting Minutes
March 16, 2010
CALL TO ORDER
Meeting was called to order at 7:37 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Scott Thompson (66), Kathy Adamson (34), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the February meeting were approved.
HOMEOWNERS FORUM
• A comment was made that entry light fixtures are looking dated and may need replacement. This information will be added to our newsletter for homeowner’s awareness.
• Chris was requested to add an agenda item for ARC Report. There were two requests made to the ARC for #57 and #16. These requests are awaiting final approval from the committee.
• A request was made to waive the late fee for #32 due to problems with the bank. The board approved the deferral.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed. There was a positive variance for the month due to lower water usage due to our increased rainfall.
OLD BUSINESS
• Pure Green provided a revised cost estimate to correct the problems at the East entrance. The new estimate is $800. After some discussion, a motion was made to approve the bid to fix the problem. The motion was approved.
• The action item list was reviewed for current status. There was a request made to Chris for copies of communications used to notify homeowners of violations and collection notices. A request to Regional Pavement to check the “rag” on the street in front of #34. It appears to be something used to cover an access cover for a utility service.
• The status of reprinting the summary CC&R documents is still open. There was much discussion about its content and applicability. The Board continues to push for its update and distribution. Chris still needs to link up with Mike to check his electronic version of the document.
• Kathlee reported on the cost for plants along the East entrance boulevard. The bid was $293.83. There was a motion made and approved pending clarification that price includes planting.
NEW BUSINESS
• The status report provided by the Mulcahy Law Firm was reviewed.
• A Newsletter will be published in April. Steve will include several items discussed at this meeting.
ADJOURNMENT
• Meeting was closed at 8:52 pm.
CALL TO ORDER
Meeting was called to order at 7:37 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Scott Thompson (66), Kathy Adamson (34), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the February meeting were approved.
HOMEOWNERS FORUM
• A comment was made that entry light fixtures are looking dated and may need replacement. This information will be added to our newsletter for homeowner’s awareness.
• Chris was requested to add an agenda item for ARC Report. There were two requests made to the ARC for #57 and #16. These requests are awaiting final approval from the committee.
• A request was made to waive the late fee for #32 due to problems with the bank. The board approved the deferral.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed. There was a positive variance for the month due to lower water usage due to our increased rainfall.
OLD BUSINESS
• Pure Green provided a revised cost estimate to correct the problems at the East entrance. The new estimate is $800. After some discussion, a motion was made to approve the bid to fix the problem. The motion was approved.
• The action item list was reviewed for current status. There was a request made to Chris for copies of communications used to notify homeowners of violations and collection notices. A request to Regional Pavement to check the “rag” on the street in front of #34. It appears to be something used to cover an access cover for a utility service.
• The status of reprinting the summary CC&R documents is still open. There was much discussion about its content and applicability. The Board continues to push for its update and distribution. Chris still needs to link up with Mike to check his electronic version of the document.
• Kathlee reported on the cost for plants along the East entrance boulevard. The bid was $293.83. There was a motion made and approved pending clarification that price includes planting.
NEW BUSINESS
• The status report provided by the Mulcahy Law Firm was reviewed.
• A Newsletter will be published in April. Steve will include several items discussed at this meeting.
ADJOURNMENT
• Meeting was closed at 8:52 pm.
April Newsletter
NEW PROPERTY MANAGEMENT COMPANY
As announced in mailed correspondence, the board replaced Cornerstone Properties with a new property management company, Right Way Community Management LLC, effective January 1, 2010. The board wishes to thank Joe Latkowski of Cornerstone Properties for his many years of service to our community. Our new property manager's name is Chris Lynch. Chris has been involved in Community Management for almost six years. He has served as a board member, secretary, and President of his board of directors and for several years has been a successful community manager. Chris holds CAAM certification from the Arizona Association of Community Managers, and came highly recommended from a member of the Kensington Groves HOA board, where he had spent some time managing that community. The board met and interviewed Chris several times in late 2009 and signed a two year contract with Right Way in December 2009.
Chris can be contacted at the following:
Right Way Community Management, LLC
2500 S. Power Road, Suite 221, Mesa, AZ 85209
Phone/Fax (480) 889-1425
Email: chris@rightwaycommunitymanagement.com
NEW HOA MEETING TIMES
For the past several years, monthly HOA meetings were regularly scheduled on the first Tuesday of each month, which sometimes was too early to get the previous month's financial information gathered. To review the most current monthly financial information at each meeting, the board elected to move the regularly scheduled meeting to the third Tuesday of each month. HOA meeting times and locations will continue to be posted 48 hours before the meeting at the mailbox. For any questions about the monthly meeting time or place, please call Chris Lynch or a member of the board.
APRIL IN THE PARK
Our 7th annual neighborhood activity, April in the Park, is scheduled for Saturday, April 17, in the retention basin on the northeast corner of 26th Street and Northridge Street. The purpose of April in the Park is to have a chance to get to know each other as neighbors. In years past, there has been entertainment, food, and games. To volunteer and/or find out more information, please email aitp2010@yahoo.com. Take the opportunity to get to know your neighbors and help foster a fun, safe neighborhood.
ARC REMINDER
As a reminder, permanent additions to your home, including exterior painting, should be approved first by the Architectural Review Committee (ARC). Applications are available from any board member or ARC member. After completing an application, send it to Chris Lynch, who can distribute them to the ARC. Alternatively, ARC members can also accept applications. Members of the ARC are Sean Elcock (#54), Dave Griffy (#52), Kathy Adamson (#34), and Mary Griffy (alternate, #52). They are happy to assist with any questions you may have.
OTHER HOA NEWS
In our last HOA meeting, a homeowner mentioned to the board that many of the original decorative lanterns on homes by garages and front doors are showing some age. Comparable new lanterns can be purchased for as little $15 each and make a nice cosmetic upgrade to a home. If you feel yours could use an upgrade, please consider this small addition to your home as you see fit.
The HOA pays Dust Devils $150 for street sweeping every two months. They are scheduled to come on the 4th Wednesday every other month (next time is April 28). Please remember to have vehicles off the street when the street sweeping takes place.
It has been a few months since the slurry seal was placed on the roads. Hairline cracks have formed, which is not unusual. The board contacted the pavement company to discuss maintenance of the road, and no maintenance should be needed until large cracks develop, which could take several years. One homeowner noticed in one spot that a rag of some type was accidentally left by the paving company under the seal. If you notice any problems with the road, please contact Chris Lynch immediately so proper corrective action can be taken with the pavement company.
The official policy for pets is now posted on the HOA blog at http://2560nlindsayrd.blogspot.com. If you see any problems with pets, cats, dogs, etc, not meeting this policy, please contact Chris Lynch to assist with resolution. We still are having issues with stray cats, and need your help in identifying which belong to homeowners and which do not.
To contact any board member, current board members' names and contact information is found on the HOA blog. If any homeowner would like to add any input for the newsletter, please let us know.
As announced in mailed correspondence, the board replaced Cornerstone Properties with a new property management company, Right Way Community Management LLC, effective January 1, 2010. The board wishes to thank Joe Latkowski of Cornerstone Properties for his many years of service to our community. Our new property manager's name is Chris Lynch. Chris has been involved in Community Management for almost six years. He has served as a board member, secretary, and President of his board of directors and for several years has been a successful community manager. Chris holds CAAM certification from the Arizona Association of Community Managers, and came highly recommended from a member of the Kensington Groves HOA board, where he had spent some time managing that community. The board met and interviewed Chris several times in late 2009 and signed a two year contract with Right Way in December 2009.
Chris can be contacted at the following:
Right Way Community Management, LLC
2500 S. Power Road, Suite 221, Mesa, AZ 85209
Phone/Fax (480) 889-1425
Email: chris@rightwaycommunitymanagement.com
NEW HOA MEETING TIMES
For the past several years, monthly HOA meetings were regularly scheduled on the first Tuesday of each month, which sometimes was too early to get the previous month's financial information gathered. To review the most current monthly financial information at each meeting, the board elected to move the regularly scheduled meeting to the third Tuesday of each month. HOA meeting times and locations will continue to be posted 48 hours before the meeting at the mailbox. For any questions about the monthly meeting time or place, please call Chris Lynch or a member of the board.
APRIL IN THE PARK
Our 7th annual neighborhood activity, April in the Park, is scheduled for Saturday, April 17, in the retention basin on the northeast corner of 26th Street and Northridge Street. The purpose of April in the Park is to have a chance to get to know each other as neighbors. In years past, there has been entertainment, food, and games. To volunteer and/or find out more information, please email aitp2010@yahoo.com. Take the opportunity to get to know your neighbors and help foster a fun, safe neighborhood.
ARC REMINDER
As a reminder, permanent additions to your home, including exterior painting, should be approved first by the Architectural Review Committee (ARC). Applications are available from any board member or ARC member. After completing an application, send it to Chris Lynch, who can distribute them to the ARC. Alternatively, ARC members can also accept applications. Members of the ARC are Sean Elcock (#54), Dave Griffy (#52), Kathy Adamson (#34), and Mary Griffy (alternate, #52). They are happy to assist with any questions you may have.
OTHER HOA NEWS
In our last HOA meeting, a homeowner mentioned to the board that many of the original decorative lanterns on homes by garages and front doors are showing some age. Comparable new lanterns can be purchased for as little $15 each and make a nice cosmetic upgrade to a home. If you feel yours could use an upgrade, please consider this small addition to your home as you see fit.
The HOA pays Dust Devils $150 for street sweeping every two months. They are scheduled to come on the 4th Wednesday every other month (next time is April 28). Please remember to have vehicles off the street when the street sweeping takes place.
It has been a few months since the slurry seal was placed on the roads. Hairline cracks have formed, which is not unusual. The board contacted the pavement company to discuss maintenance of the road, and no maintenance should be needed until large cracks develop, which could take several years. One homeowner noticed in one spot that a rag of some type was accidentally left by the paving company under the seal. If you notice any problems with the road, please contact Chris Lynch immediately so proper corrective action can be taken with the pavement company.
The official policy for pets is now posted on the HOA blog at http://2560nlindsayrd.blogspot.com. If you see any problems with pets, cats, dogs, etc, not meeting this policy, please contact Chris Lynch to assist with resolution. We still are having issues with stray cats, and need your help in identifying which belong to homeowners and which do not.
To contact any board member, current board members' names and contact information is found on the HOA blog. If any homeowner would like to add any input for the newsletter, please let us know.
Street Sweepers - 28th of April
FYI - The street sweepers are coming on the 28th of April. To make sure your section of the street is clean, please park any cars in driveways or garages.
Thanks.
Thanks.
Wednesday, March 17, 2010
Pet Policy Adopted March 5, 2008
COMMUNITY NOTICE
DATE: MARCH 5, 2008
TO: MADERA DE LA MESA PROPERTY OWNERS
FROM: MADERA DE LA MESA / BOARD OF DIRECTORS
RE: NEW BOARD RESOLUTION.
THE BOARD OF DIRECTORS OF THE MADERA DE LA MESA HOA HAS ADOPTED THE FOLLOWING NEW RESOLUTION WHICH WILL BECOME BINDING ON ALL LOTS IN THE ASSOCIATION EFFECTIVE IMMEDIATELY:
1. Restrictions on Pet/Animal Nuisances: All pets will be required to be under the control of their respective owner(s) and on a leash at all times when not on the owner’s property. In addition, dogs/pets will not be allowed to make an unreasonable amount of noise or to bark continuously throughout the day or night. All pet droppings will be required to be picked-up and removed by the pet owner and not allowed to accumulate either on the owner’s property, neighboring properties, or the association’s common areas.
2. Pet Enforcement Policy: Pet owners in violation of the Pet Nuisance Restrictions will be sent a letter of non-compliance and asked to correct the violation within seven (7) days. If the violation is not corrected within seven (7) days, the association will assess a fine in the amount of $25.00 per day until the violation is corrected.
DATE: MARCH 5, 2008
TO: MADERA DE LA MESA PROPERTY OWNERS
FROM: MADERA DE LA MESA / BOARD OF DIRECTORS
RE: NEW BOARD RESOLUTION.
THE BOARD OF DIRECTORS OF THE MADERA DE LA MESA HOA HAS ADOPTED THE FOLLOWING NEW RESOLUTION WHICH WILL BECOME BINDING ON ALL LOTS IN THE ASSOCIATION EFFECTIVE IMMEDIATELY:
1. Restrictions on Pet/Animal Nuisances: All pets will be required to be under the control of their respective owner(s) and on a leash at all times when not on the owner’s property. In addition, dogs/pets will not be allowed to make an unreasonable amount of noise or to bark continuously throughout the day or night. All pet droppings will be required to be picked-up and removed by the pet owner and not allowed to accumulate either on the owner’s property, neighboring properties, or the association’s common areas.
2. Pet Enforcement Policy: Pet owners in violation of the Pet Nuisance Restrictions will be sent a letter of non-compliance and asked to correct the violation within seven (7) days. If the violation is not corrected within seven (7) days, the association will assess a fine in the amount of $25.00 per day until the violation is corrected.
Tuesday, March 16, 2010
February 2010 Meeting Minutes
February 15, 2010
CALL TO ORDER
Meeting was called to order at 7:32 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
The minutes from the January meeting were approved.
HOMEOWNERS FORUM
There was discussion about the property inspection violation report.
Concern was raised about signs on the outside of house #12. Steve will take the action to email the owner, who works out of town, that the signs will have to be removed.
FINANCIAL REPORT
The financial reports provided by Chris were reviewed. They provided a detail analysis of the financial transactions that had occurred over the past month for the HOA.
OLD BUSINESS
Pure Green provided a cost estimate to correct the problems at the East entrance. The estimate was $1000. After much discussion, Chris was requested to get a more detail proposal for the scope of work. There was a consensus that the estimate is too high.
The action item list was reviewed for current status. There are still two items that Chris needs assistance from the Board. The report lists the open and completed items and will be published monthly.
The status of reprinting the summary CC&R documents is still open. Chris was asked to get Mike to contact Joe Latkowski at Cornerstone Properties to provide the electronic data.
NEW BUSINESS
The information sheet provided by the Mulcahy Law Firm about “Hiring Unlicensed Contractors May Cost More Than You Think” was reviewed. The major criteria is any project that needs a building permit and is over $1000 requires a licensed contractor.
A Newsletter is still planned to be published in April. Steve is awaiting inputs.
ADJOURNMENT
Meeting was closed at 8:30 pm.
CALL TO ORDER
Meeting was called to order at 7:32 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
The minutes from the January meeting were approved.
HOMEOWNERS FORUM
There was discussion about the property inspection violation report.
Concern was raised about signs on the outside of house #12. Steve will take the action to email the owner, who works out of town, that the signs will have to be removed.
FINANCIAL REPORT
The financial reports provided by Chris were reviewed. They provided a detail analysis of the financial transactions that had occurred over the past month for the HOA.
OLD BUSINESS
Pure Green provided a cost estimate to correct the problems at the East entrance. The estimate was $1000. After much discussion, Chris was requested to get a more detail proposal for the scope of work. There was a consensus that the estimate is too high.
The action item list was reviewed for current status. There are still two items that Chris needs assistance from the Board. The report lists the open and completed items and will be published monthly.
The status of reprinting the summary CC&R documents is still open. Chris was asked to get Mike to contact Joe Latkowski at Cornerstone Properties to provide the electronic data.
NEW BUSINESS
The information sheet provided by the Mulcahy Law Firm about “Hiring Unlicensed Contractors May Cost More Than You Think” was reviewed. The major criteria is any project that needs a building permit and is over $1000 requires a licensed contractor.
A Newsletter is still planned to be published in April. Steve is awaiting inputs.
ADJOURNMENT
Meeting was closed at 8:30 pm.
January 2010 Meeting Minutes
January 26, 2010
CALL TO ORDER
Meeting was called to order at 7:03 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Michael Varinec (14), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
The minutes from the November Annual meeting were approved as published.
HOMEOWNERS FORUM
There was discussion about the Mesa Police Department placement of the “bait car” sign at the East entrance. No one had initiated a request so it must be a proactive action from Mesa based on the recent auto break-ins.
Concern was raised about signs on the outside of house #12. Chris took the action to notify the owner that the signs will have to be removed.
FINANCIAL REPORT
The 2010 budget will be updated by Chris to reflect the changes incurred by changing to a different Management company. A motion was made and approved to add a line item to show a $500 allocation for reserve each month.
OLD BUSINESS
The plans for adding new plants at the East entrance were discussed. Chris was asked to contact Pure Green to determine what, if any, irrigation work needs to be done before new plants can be planted. Kathy has been working on the costs for new plants.
There was some discussion on the need to start painting the common walls. No decision was made at this time until the requirement can be evaluated.
The status of reprinting the summary CC&R documents was discussed. Chris was asked to get the document from Cornerstone Properties so it can be published and distributed.
NEW BUSINESS
The new Bank signature cards were signed by the President and the Treasurer.
A recommendation was made to publish a Newsletter each quarter. The goal is to publish an edition in April. Steve has agreed to assemble the inputs for this document. Please provide inputs to Steve for review.
There was a discussion of maintenance that will be required for our streets. Chris was asked to contact Regional Paving for advice on a plan that will keep our streets in good shape. This information was requested to allow the Board to plan for any financial needs in the future.
Action items from Board meetings will be documented and the status provided at the monthly meetings.
The Board requested that Chris provide the current mailing list for their reference.
There was a recommendation that pre-paid return envelopes be eliminated.
The timing of the monthly Board meetings was discussed. There was a recommendation to meet on the 3rd Tuesday of the month. A motion was made and approved to make this change.
Discussed the process for Chris to notify the Board of compliance inspections. The notification of violations will follow standard operating procedures. The report will enable the Board to be knowledgeable about any upcoming fines.
MANAGEMENT REPORT
A recommendation was made and approved to defer any late payment fees for January because of the late switch over to the new management company.
A request was made for Chris to provide status of outstanding balances for the special assessment.
ADJOURNMENT
Meeting was closed at 9:06 pm.
CALL TO ORDER
Meeting was called to order at 7:03 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Michael Varinec (14), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
The minutes from the November Annual meeting were approved as published.
HOMEOWNERS FORUM
There was discussion about the Mesa Police Department placement of the “bait car” sign at the East entrance. No one had initiated a request so it must be a proactive action from Mesa based on the recent auto break-ins.
Concern was raised about signs on the outside of house #12. Chris took the action to notify the owner that the signs will have to be removed.
FINANCIAL REPORT
The 2010 budget will be updated by Chris to reflect the changes incurred by changing to a different Management company. A motion was made and approved to add a line item to show a $500 allocation for reserve each month.
OLD BUSINESS
The plans for adding new plants at the East entrance were discussed. Chris was asked to contact Pure Green to determine what, if any, irrigation work needs to be done before new plants can be planted. Kathy has been working on the costs for new plants.
There was some discussion on the need to start painting the common walls. No decision was made at this time until the requirement can be evaluated.
The status of reprinting the summary CC&R documents was discussed. Chris was asked to get the document from Cornerstone Properties so it can be published and distributed.
NEW BUSINESS
The new Bank signature cards were signed by the President and the Treasurer.
A recommendation was made to publish a Newsletter each quarter. The goal is to publish an edition in April. Steve has agreed to assemble the inputs for this document. Please provide inputs to Steve for review.
There was a discussion of maintenance that will be required for our streets. Chris was asked to contact Regional Paving for advice on a plan that will keep our streets in good shape. This information was requested to allow the Board to plan for any financial needs in the future.
Action items from Board meetings will be documented and the status provided at the monthly meetings.
The Board requested that Chris provide the current mailing list for their reference.
There was a recommendation that pre-paid return envelopes be eliminated.
The timing of the monthly Board meetings was discussed. There was a recommendation to meet on the 3rd Tuesday of the month. A motion was made and approved to make this change.
Discussed the process for Chris to notify the Board of compliance inspections. The notification of violations will follow standard operating procedures. The report will enable the Board to be knowledgeable about any upcoming fines.
MANAGEMENT REPORT
A recommendation was made and approved to defer any late payment fees for January because of the late switch over to the new management company.
A request was made for Chris to provide status of outstanding balances for the special assessment.
ADJOURNMENT
Meeting was closed at 9:06 pm.
November 2009 Meeting Minutes - Annual Meeting
ANNUAL MEETING
November 10, 2009
CALL TO ORDER
Meeting was called to order at 7:02 p.m.
QUORUM ESTABLISHMENT
The requirement of 10% of eligible homeowners to vote was met. There were 16 ballots submitted and 8 homeowners in attendance.
BOARD ADDRESS TO HOMEOWNERS
November 10, 2009
CALL TO ORDER
Meeting was called to order at 7:02 p.m.
QUORUM ESTABLISHMENT
The requirement of 10% of eligible homeowners to vote was met. There were 16 ballots submitted and 8 homeowners in attendance.
BOARD ADDRESS TO HOMEOWNERS
Street Maintenance
- Concern was raised about area along #10 to #19 that had some minor problems. This area will be reworked to our satisfaction by Regional.
- Feedback from the Mesa street inspector was positive. The job was acceptable.
- Positive comments were made by homeowners in attendance about the streets.
Landscaping
- Change was made with company providing service to Pure Green.
- Repaired irrigation problems along 26th street and added 26 new sage bushes.
- There was a “no” decision for winter lawn to save on seed and watering costs.
- Comments were made about tree in the west retention area that looks bad. The tree had been trimmed back last year and will be monitored to determine if removal is required in 2010.
Street Lighting
- New light pole added between #56 and #57. This project took some time to complete because trenching was required to enable hookup by SRP.
- Comments were made about other areas in the HOA where it would be nice to have street lights. There are cost limitations to adding more lights. First is the cost to get the power to the location of the pole and the cost to build the base.
Pest Control
- We currently use Burns Pest Control to treat the area around the mail boxes and are also doing the east and west common areas.
Comparative 5-year financial review
- Steve Easthope presented summary to homeowners.
ELECTION OF BOARD
Michael Vavrinec and Scott Thompson were voted in as Board members for 2010.
FINANCIAL REPORT
The current financials were approved. It was noted that the $20,500 will be due for the slurry sealing of the streets when the invoice is received.
MANAGEMENT REPORT
There are collection issues with the special assessment for the streets. There are several homeowners that have financial problems and have worked out a payment plan to meet their obligations. There are a few properties that may be foreclosed which will make it extremely difficult to recoup the $300 charge. This will be covered by assets in our reserve account.
Coupon books for the assessment will be prepared for distribution in December.
The process to use electronic payment for the monthly assessment will be provided for distribution.
OLD BUSINESS
There were no old items to discuss.
NEW BUSINESS
The 2010 budget was presented for review by those in attendance. The Board approved the budget. (Motion by Kathy and second by Scott with all voting yes.)
It was noted that the monthly assessment will stay at $55 for 2010. Since the CPI went negative for 2009, the CC&Rs restrict any increase.
OPEN DISCUSSION
Concern was raised about the number of cats roaming the neighborhood. House #45 complained about a cat sitting on their car and leaving tracks.
A letter about the pet policy will be distributed to homeowners so that they understand the potential fines if a pet is causing a nuisance.
There was a complaint about a car alarm constantly going off in front of #71. Joe Latkowski will contact the owners about the problem as the house is occupied by renters.
A request was made about the Mesa Green Sweep program. Joe Latkowski will check with the city about plans for 2010 and will submit application, if possible.
ADJOURNMENT
Meeting was closed at 8:07 p.m.
The next monthly Board meeting is scheduled for January 5, 2010. The location will be posted two days prior to the meeting.
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