March 2011 Meeting Minutes

March 22, 2011

CALL TO ORDER
Meeting was called to order at 6:48 p.m.
In attendance: Michael Vavrinec (14), Joe Merlo (5), Steve Easthope (60), Scott Thompson (66), Kathy Adamson (34), Jim (39) and Chris Lynch (Right Way Community Management).

APPROVAL OF PRIOR MEETING MINUTES
The minutes were reviewed and approved as published.

HOMEOWNER DISCUSSION
Jim voiced concern about the dead tree in the common area. He was glad to be present for the discussions with the contractors on the tree maintenance proposals.

FINANCIAL REPORT
The financial reports were reviewed and approved as published.

ARCHITECTURAL COMMITTEE REPORT
There were submittals from House #2 for pavers used as edging to retain granite in yard, House #73 was to widen the driveway, and House #33 had not yet submitted anything regarding their changes to Kathy.

OLD BUSINESS
Tree Maintenance Proposals
• ARBOR PRO (Doug Clark) discussed their proposal. He indicated that there was no pruning planned for the pine trees since they were all in good condition. He indicated that the Ash tree in tract F needs trimming. The proposed work would occur before June. He also confirmed that when the stumps are removed, the area will be covered with soil and sod.
• FOUR PEAKS (Gary McCunn) discussed their proposal. He indicated that they use a standard guideline for pruning to no more than 30%. He indicated that the pine trees needed internal clean up to minimize tree damage from high winds. He stated that it looked like they have never been trimmed. He indicated the proposed work would occur by the middle of April, if selected.

The Board discussed the proposals and voted to approve the bid submitted by Four Peaks.

NEW BUSINESS
• Chris presented proposals from five vendors that provide collection programs. The Board reviewed these and selected to use The Brown Law Group for our critical collection accounts.
• Michael Vavrinec proposed that we reduce the amount of paper distributed at the meetings. The Board members agreed that the details for the Financials were not required since we get these via email from Chris prior to the meeting. A motion was made and approved to eliminate the paperwork.


ADJOURNMENT
Meeting was closed at 7:50 p.m.

The next meeting is scheduled for April 19, 2011 at 6:45 p.m. with the location TBD.