January 2010 Meeting Minutes

January 26, 2010

CALL TO ORDER
Meeting was called to order at 7:03 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Michael Varinec (14), Scott Thompson (66), and Chris Lynch (Right Way Community Management)

APPROVAL OF MINUTES
The minutes from the November Annual meeting were approved as published.

HOMEOWNERS FORUM
There was discussion about the Mesa Police Department placement of the “bait car” sign at the East entrance. No one had initiated a request so it must be a proactive action from Mesa based on the recent auto break-ins.

Concern was raised about signs on the outside of house #12. Chris took the action to notify the owner that the signs will have to be removed.

FINANCIAL REPORT
The 2010 budget will be updated by Chris to reflect the changes incurred by changing to a different Management company. A motion was made and approved to add a line item to show a $500 allocation for reserve each month.

OLD BUSINESS
The plans for adding new plants at the East entrance were discussed. Chris was asked to contact Pure Green to determine what, if any, irrigation work needs to be done before new plants can be planted. Kathy has been working on the costs for new plants.

There was some discussion on the need to start painting the common walls. No decision was made at this time until the requirement can be evaluated.

The status of reprinting the summary CC&R documents was discussed. Chris was asked to get the document from Cornerstone Properties so it can be published and distributed.

NEW BUSINESS
The new Bank signature cards were signed by the President and the Treasurer.

A recommendation was made to publish a Newsletter each quarter. The goal is to publish an edition in April. Steve has agreed to assemble the inputs for this document. Please provide inputs to Steve for review.

There was a discussion of maintenance that will be required for our streets. Chris was asked to contact Regional Paving for advice on a plan that will keep our streets in good shape. This information was requested to allow the Board to plan for any financial needs in the future.
Action items from Board meetings will be documented and the status provided at the monthly meetings.

The Board requested that Chris provide the current mailing list for their reference.

There was a recommendation that pre-paid return envelopes be eliminated.

The timing of the monthly Board meetings was discussed. There was a recommendation to meet on the 3rd Tuesday of the month. A motion was made and approved to make this change.
Discussed the process for Chris to notify the Board of compliance inspections. The notification of violations will follow standard operating procedures. The report will enable the Board to be knowledgeable about any upcoming fines.


MANAGEMENT REPORT
A recommendation was made and approved to defer any late payment fees for January because of the late switch over to the new management company.

A request was made for Chris to provide status of outstanding balances for the special assessment.

ADJOURNMENT
Meeting was closed at 9:06 pm.