March 16, 2010
CALL TO ORDER
Meeting was called to order at 7:37 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Scott Thompson (66), Kathy Adamson (34), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the February meeting were approved.
HOMEOWNERS FORUM
• A comment was made that entry light fixtures are looking dated and may need replacement. This information will be added to our newsletter for homeowner’s awareness.
• Chris was requested to add an agenda item for ARC Report. There were two requests made to the ARC for #57 and #16. These requests are awaiting final approval from the committee.
• A request was made to waive the late fee for #32 due to problems with the bank. The board approved the deferral.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed. There was a positive variance for the month due to lower water usage due to our increased rainfall.
OLD BUSINESS
• Pure Green provided a revised cost estimate to correct the problems at the East entrance. The new estimate is $800. After some discussion, a motion was made to approve the bid to fix the problem. The motion was approved.
• The action item list was reviewed for current status. There was a request made to Chris for copies of communications used to notify homeowners of violations and collection notices. A request to Regional Pavement to check the “rag” on the street in front of #34. It appears to be something used to cover an access cover for a utility service.
• The status of reprinting the summary CC&R documents is still open. There was much discussion about its content and applicability. The Board continues to push for its update and distribution. Chris still needs to link up with Mike to check his electronic version of the document.
• Kathlee reported on the cost for plants along the East entrance boulevard. The bid was $293.83. There was a motion made and approved pending clarification that price includes planting.
NEW BUSINESS
• The status report provided by the Mulcahy Law Firm was reviewed.
• A Newsletter will be published in April. Steve will include several items discussed at this meeting.
ADJOURNMENT
• Meeting was closed at 8:52 pm.
Thursday, April 8, 2010
April Newsletter
NEW PROPERTY MANAGEMENT COMPANY
As announced in mailed correspondence, the board replaced Cornerstone Properties with a new property management company, Right Way Community Management LLC, effective January 1, 2010. The board wishes to thank Joe Latkowski of Cornerstone Properties for his many years of service to our community. Our new property manager's name is Chris Lynch. Chris has been involved in Community Management for almost six years. He has served as a board member, secretary, and President of his board of directors and for several years has been a successful community manager. Chris holds CAAM certification from the Arizona Association of Community Managers, and came highly recommended from a member of the Kensington Groves HOA board, where he had spent some time managing that community. The board met and interviewed Chris several times in late 2009 and signed a two year contract with Right Way in December 2009.
Chris can be contacted at the following:
Right Way Community Management, LLC
2500 S. Power Road, Suite 221, Mesa, AZ 85209
Phone/Fax (480) 889-1425
Email: chris@rightwaycommunitymanagement.com
NEW HOA MEETING TIMES
For the past several years, monthly HOA meetings were regularly scheduled on the first Tuesday of each month, which sometimes was too early to get the previous month's financial information gathered. To review the most current monthly financial information at each meeting, the board elected to move the regularly scheduled meeting to the third Tuesday of each month. HOA meeting times and locations will continue to be posted 48 hours before the meeting at the mailbox. For any questions about the monthly meeting time or place, please call Chris Lynch or a member of the board.
APRIL IN THE PARK
Our 7th annual neighborhood activity, April in the Park, is scheduled for Saturday, April 17, in the retention basin on the northeast corner of 26th Street and Northridge Street. The purpose of April in the Park is to have a chance to get to know each other as neighbors. In years past, there has been entertainment, food, and games. To volunteer and/or find out more information, please email aitp2010@yahoo.com. Take the opportunity to get to know your neighbors and help foster a fun, safe neighborhood.
ARC REMINDER
As a reminder, permanent additions to your home, including exterior painting, should be approved first by the Architectural Review Committee (ARC). Applications are available from any board member or ARC member. After completing an application, send it to Chris Lynch, who can distribute them to the ARC. Alternatively, ARC members can also accept applications. Members of the ARC are Sean Elcock (#54), Dave Griffy (#52), Kathy Adamson (#34), and Mary Griffy (alternate, #52). They are happy to assist with any questions you may have.
OTHER HOA NEWS
In our last HOA meeting, a homeowner mentioned to the board that many of the original decorative lanterns on homes by garages and front doors are showing some age. Comparable new lanterns can be purchased for as little $15 each and make a nice cosmetic upgrade to a home. If you feel yours could use an upgrade, please consider this small addition to your home as you see fit.
The HOA pays Dust Devils $150 for street sweeping every two months. They are scheduled to come on the 4th Wednesday every other month (next time is April 28). Please remember to have vehicles off the street when the street sweeping takes place.
It has been a few months since the slurry seal was placed on the roads. Hairline cracks have formed, which is not unusual. The board contacted the pavement company to discuss maintenance of the road, and no maintenance should be needed until large cracks develop, which could take several years. One homeowner noticed in one spot that a rag of some type was accidentally left by the paving company under the seal. If you notice any problems with the road, please contact Chris Lynch immediately so proper corrective action can be taken with the pavement company.
The official policy for pets is now posted on the HOA blog at http://2560nlindsayrd.blogspot.com. If you see any problems with pets, cats, dogs, etc, not meeting this policy, please contact Chris Lynch to assist with resolution. We still are having issues with stray cats, and need your help in identifying which belong to homeowners and which do not.
To contact any board member, current board members' names and contact information is found on the HOA blog. If any homeowner would like to add any input for the newsletter, please let us know.
As announced in mailed correspondence, the board replaced Cornerstone Properties with a new property management company, Right Way Community Management LLC, effective January 1, 2010. The board wishes to thank Joe Latkowski of Cornerstone Properties for his many years of service to our community. Our new property manager's name is Chris Lynch. Chris has been involved in Community Management for almost six years. He has served as a board member, secretary, and President of his board of directors and for several years has been a successful community manager. Chris holds CAAM certification from the Arizona Association of Community Managers, and came highly recommended from a member of the Kensington Groves HOA board, where he had spent some time managing that community. The board met and interviewed Chris several times in late 2009 and signed a two year contract with Right Way in December 2009.
Chris can be contacted at the following:
Right Way Community Management, LLC
2500 S. Power Road, Suite 221, Mesa, AZ 85209
Phone/Fax (480) 889-1425
Email: chris@rightwaycommunitymanagement.com
NEW HOA MEETING TIMES
For the past several years, monthly HOA meetings were regularly scheduled on the first Tuesday of each month, which sometimes was too early to get the previous month's financial information gathered. To review the most current monthly financial information at each meeting, the board elected to move the regularly scheduled meeting to the third Tuesday of each month. HOA meeting times and locations will continue to be posted 48 hours before the meeting at the mailbox. For any questions about the monthly meeting time or place, please call Chris Lynch or a member of the board.
APRIL IN THE PARK
Our 7th annual neighborhood activity, April in the Park, is scheduled for Saturday, April 17, in the retention basin on the northeast corner of 26th Street and Northridge Street. The purpose of April in the Park is to have a chance to get to know each other as neighbors. In years past, there has been entertainment, food, and games. To volunteer and/or find out more information, please email aitp2010@yahoo.com. Take the opportunity to get to know your neighbors and help foster a fun, safe neighborhood.
ARC REMINDER
As a reminder, permanent additions to your home, including exterior painting, should be approved first by the Architectural Review Committee (ARC). Applications are available from any board member or ARC member. After completing an application, send it to Chris Lynch, who can distribute them to the ARC. Alternatively, ARC members can also accept applications. Members of the ARC are Sean Elcock (#54), Dave Griffy (#52), Kathy Adamson (#34), and Mary Griffy (alternate, #52). They are happy to assist with any questions you may have.
OTHER HOA NEWS
In our last HOA meeting, a homeowner mentioned to the board that many of the original decorative lanterns on homes by garages and front doors are showing some age. Comparable new lanterns can be purchased for as little $15 each and make a nice cosmetic upgrade to a home. If you feel yours could use an upgrade, please consider this small addition to your home as you see fit.
The HOA pays Dust Devils $150 for street sweeping every two months. They are scheduled to come on the 4th Wednesday every other month (next time is April 28). Please remember to have vehicles off the street when the street sweeping takes place.
It has been a few months since the slurry seal was placed on the roads. Hairline cracks have formed, which is not unusual. The board contacted the pavement company to discuss maintenance of the road, and no maintenance should be needed until large cracks develop, which could take several years. One homeowner noticed in one spot that a rag of some type was accidentally left by the paving company under the seal. If you notice any problems with the road, please contact Chris Lynch immediately so proper corrective action can be taken with the pavement company.
The official policy for pets is now posted on the HOA blog at http://2560nlindsayrd.blogspot.com. If you see any problems with pets, cats, dogs, etc, not meeting this policy, please contact Chris Lynch to assist with resolution. We still are having issues with stray cats, and need your help in identifying which belong to homeowners and which do not.
To contact any board member, current board members' names and contact information is found on the HOA blog. If any homeowner would like to add any input for the newsletter, please let us know.
Street Sweepers - 28th of April
FYI - The street sweepers are coming on the 28th of April. To make sure your section of the street is clean, please park any cars in driveways or garages.
Thanks.
Thanks.
Wednesday, March 17, 2010
Pet Policy Adopted March 5, 2008
COMMUNITY NOTICE
DATE: MARCH 5, 2008
TO: MADERA DE LA MESA PROPERTY OWNERS
FROM: MADERA DE LA MESA / BOARD OF DIRECTORS
RE: NEW BOARD RESOLUTION.
THE BOARD OF DIRECTORS OF THE MADERA DE LA MESA HOA HAS ADOPTED THE FOLLOWING NEW RESOLUTION WHICH WILL BECOME BINDING ON ALL LOTS IN THE ASSOCIATION EFFECTIVE IMMEDIATELY:
1. Restrictions on Pet/Animal Nuisances: All pets will be required to be under the control of their respective owner(s) and on a leash at all times when not on the owner’s property. In addition, dogs/pets will not be allowed to make an unreasonable amount of noise or to bark continuously throughout the day or night. All pet droppings will be required to be picked-up and removed by the pet owner and not allowed to accumulate either on the owner’s property, neighboring properties, or the association’s common areas.
2. Pet Enforcement Policy: Pet owners in violation of the Pet Nuisance Restrictions will be sent a letter of non-compliance and asked to correct the violation within seven (7) days. If the violation is not corrected within seven (7) days, the association will assess a fine in the amount of $25.00 per day until the violation is corrected.
DATE: MARCH 5, 2008
TO: MADERA DE LA MESA PROPERTY OWNERS
FROM: MADERA DE LA MESA / BOARD OF DIRECTORS
RE: NEW BOARD RESOLUTION.
THE BOARD OF DIRECTORS OF THE MADERA DE LA MESA HOA HAS ADOPTED THE FOLLOWING NEW RESOLUTION WHICH WILL BECOME BINDING ON ALL LOTS IN THE ASSOCIATION EFFECTIVE IMMEDIATELY:
1. Restrictions on Pet/Animal Nuisances: All pets will be required to be under the control of their respective owner(s) and on a leash at all times when not on the owner’s property. In addition, dogs/pets will not be allowed to make an unreasonable amount of noise or to bark continuously throughout the day or night. All pet droppings will be required to be picked-up and removed by the pet owner and not allowed to accumulate either on the owner’s property, neighboring properties, or the association’s common areas.
2. Pet Enforcement Policy: Pet owners in violation of the Pet Nuisance Restrictions will be sent a letter of non-compliance and asked to correct the violation within seven (7) days. If the violation is not corrected within seven (7) days, the association will assess a fine in the amount of $25.00 per day until the violation is corrected.
Tuesday, March 16, 2010
February 2010 Meeting Minutes
February 15, 2010
CALL TO ORDER
Meeting was called to order at 7:32 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
The minutes from the January meeting were approved.
HOMEOWNERS FORUM
There was discussion about the property inspection violation report.
Concern was raised about signs on the outside of house #12. Steve will take the action to email the owner, who works out of town, that the signs will have to be removed.
FINANCIAL REPORT
The financial reports provided by Chris were reviewed. They provided a detail analysis of the financial transactions that had occurred over the past month for the HOA.
OLD BUSINESS
Pure Green provided a cost estimate to correct the problems at the East entrance. The estimate was $1000. After much discussion, Chris was requested to get a more detail proposal for the scope of work. There was a consensus that the estimate is too high.
The action item list was reviewed for current status. There are still two items that Chris needs assistance from the Board. The report lists the open and completed items and will be published monthly.
The status of reprinting the summary CC&R documents is still open. Chris was asked to get Mike to contact Joe Latkowski at Cornerstone Properties to provide the electronic data.
NEW BUSINESS
The information sheet provided by the Mulcahy Law Firm about “Hiring Unlicensed Contractors May Cost More Than You Think” was reviewed. The major criteria is any project that needs a building permit and is over $1000 requires a licensed contractor.
A Newsletter is still planned to be published in April. Steve is awaiting inputs.
ADJOURNMENT
Meeting was closed at 8:30 pm.
CALL TO ORDER
Meeting was called to order at 7:32 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
The minutes from the January meeting were approved.
HOMEOWNERS FORUM
There was discussion about the property inspection violation report.
Concern was raised about signs on the outside of house #12. Steve will take the action to email the owner, who works out of town, that the signs will have to be removed.
FINANCIAL REPORT
The financial reports provided by Chris were reviewed. They provided a detail analysis of the financial transactions that had occurred over the past month for the HOA.
OLD BUSINESS
Pure Green provided a cost estimate to correct the problems at the East entrance. The estimate was $1000. After much discussion, Chris was requested to get a more detail proposal for the scope of work. There was a consensus that the estimate is too high.
The action item list was reviewed for current status. There are still two items that Chris needs assistance from the Board. The report lists the open and completed items and will be published monthly.
The status of reprinting the summary CC&R documents is still open. Chris was asked to get Mike to contact Joe Latkowski at Cornerstone Properties to provide the electronic data.
NEW BUSINESS
The information sheet provided by the Mulcahy Law Firm about “Hiring Unlicensed Contractors May Cost More Than You Think” was reviewed. The major criteria is any project that needs a building permit and is over $1000 requires a licensed contractor.
A Newsletter is still planned to be published in April. Steve is awaiting inputs.
ADJOURNMENT
Meeting was closed at 8:30 pm.
January 2010 Meeting Minutes
January 26, 2010
CALL TO ORDER
Meeting was called to order at 7:03 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Michael Varinec (14), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
The minutes from the November Annual meeting were approved as published.
HOMEOWNERS FORUM
There was discussion about the Mesa Police Department placement of the “bait car” sign at the East entrance. No one had initiated a request so it must be a proactive action from Mesa based on the recent auto break-ins.
Concern was raised about signs on the outside of house #12. Chris took the action to notify the owner that the signs will have to be removed.
FINANCIAL REPORT
The 2010 budget will be updated by Chris to reflect the changes incurred by changing to a different Management company. A motion was made and approved to add a line item to show a $500 allocation for reserve each month.
OLD BUSINESS
The plans for adding new plants at the East entrance were discussed. Chris was asked to contact Pure Green to determine what, if any, irrigation work needs to be done before new plants can be planted. Kathy has been working on the costs for new plants.
There was some discussion on the need to start painting the common walls. No decision was made at this time until the requirement can be evaluated.
The status of reprinting the summary CC&R documents was discussed. Chris was asked to get the document from Cornerstone Properties so it can be published and distributed.
NEW BUSINESS
The new Bank signature cards were signed by the President and the Treasurer.
A recommendation was made to publish a Newsletter each quarter. The goal is to publish an edition in April. Steve has agreed to assemble the inputs for this document. Please provide inputs to Steve for review.
There was a discussion of maintenance that will be required for our streets. Chris was asked to contact Regional Paving for advice on a plan that will keep our streets in good shape. This information was requested to allow the Board to plan for any financial needs in the future.
Action items from Board meetings will be documented and the status provided at the monthly meetings.
The Board requested that Chris provide the current mailing list for their reference.
There was a recommendation that pre-paid return envelopes be eliminated.
The timing of the monthly Board meetings was discussed. There was a recommendation to meet on the 3rd Tuesday of the month. A motion was made and approved to make this change.
Discussed the process for Chris to notify the Board of compliance inspections. The notification of violations will follow standard operating procedures. The report will enable the Board to be knowledgeable about any upcoming fines.
MANAGEMENT REPORT
A recommendation was made and approved to defer any late payment fees for January because of the late switch over to the new management company.
A request was made for Chris to provide status of outstanding balances for the special assessment.
ADJOURNMENT
Meeting was closed at 9:06 pm.
CALL TO ORDER
Meeting was called to order at 7:03 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Michael Varinec (14), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
The minutes from the November Annual meeting were approved as published.
HOMEOWNERS FORUM
There was discussion about the Mesa Police Department placement of the “bait car” sign at the East entrance. No one had initiated a request so it must be a proactive action from Mesa based on the recent auto break-ins.
Concern was raised about signs on the outside of house #12. Chris took the action to notify the owner that the signs will have to be removed.
FINANCIAL REPORT
The 2010 budget will be updated by Chris to reflect the changes incurred by changing to a different Management company. A motion was made and approved to add a line item to show a $500 allocation for reserve each month.
OLD BUSINESS
The plans for adding new plants at the East entrance were discussed. Chris was asked to contact Pure Green to determine what, if any, irrigation work needs to be done before new plants can be planted. Kathy has been working on the costs for new plants.
There was some discussion on the need to start painting the common walls. No decision was made at this time until the requirement can be evaluated.
The status of reprinting the summary CC&R documents was discussed. Chris was asked to get the document from Cornerstone Properties so it can be published and distributed.
NEW BUSINESS
The new Bank signature cards were signed by the President and the Treasurer.
A recommendation was made to publish a Newsletter each quarter. The goal is to publish an edition in April. Steve has agreed to assemble the inputs for this document. Please provide inputs to Steve for review.
There was a discussion of maintenance that will be required for our streets. Chris was asked to contact Regional Paving for advice on a plan that will keep our streets in good shape. This information was requested to allow the Board to plan for any financial needs in the future.
Action items from Board meetings will be documented and the status provided at the monthly meetings.
The Board requested that Chris provide the current mailing list for their reference.
There was a recommendation that pre-paid return envelopes be eliminated.
The timing of the monthly Board meetings was discussed. There was a recommendation to meet on the 3rd Tuesday of the month. A motion was made and approved to make this change.
Discussed the process for Chris to notify the Board of compliance inspections. The notification of violations will follow standard operating procedures. The report will enable the Board to be knowledgeable about any upcoming fines.
MANAGEMENT REPORT
A recommendation was made and approved to defer any late payment fees for January because of the late switch over to the new management company.
A request was made for Chris to provide status of outstanding balances for the special assessment.
ADJOURNMENT
Meeting was closed at 9:06 pm.
November 2009 Meeting Minutes - Annual Meeting
ANNUAL MEETING
November 10, 2009
CALL TO ORDER
Meeting was called to order at 7:02 p.m.
QUORUM ESTABLISHMENT
The requirement of 10% of eligible homeowners to vote was met. There were 16 ballots submitted and 8 homeowners in attendance.
BOARD ADDRESS TO HOMEOWNERS
November 10, 2009
CALL TO ORDER
Meeting was called to order at 7:02 p.m.
QUORUM ESTABLISHMENT
The requirement of 10% of eligible homeowners to vote was met. There were 16 ballots submitted and 8 homeowners in attendance.
BOARD ADDRESS TO HOMEOWNERS
Street Maintenance
- Concern was raised about area along #10 to #19 that had some minor problems. This area will be reworked to our satisfaction by Regional.
- Feedback from the Mesa street inspector was positive. The job was acceptable.
- Positive comments were made by homeowners in attendance about the streets.
Landscaping
- Change was made with company providing service to Pure Green.
- Repaired irrigation problems along 26th street and added 26 new sage bushes.
- There was a “no” decision for winter lawn to save on seed and watering costs.
- Comments were made about tree in the west retention area that looks bad. The tree had been trimmed back last year and will be monitored to determine if removal is required in 2010.
Street Lighting
- New light pole added between #56 and #57. This project took some time to complete because trenching was required to enable hookup by SRP.
- Comments were made about other areas in the HOA where it would be nice to have street lights. There are cost limitations to adding more lights. First is the cost to get the power to the location of the pole and the cost to build the base.
Pest Control
- We currently use Burns Pest Control to treat the area around the mail boxes and are also doing the east and west common areas.
Comparative 5-year financial review
- Steve Easthope presented summary to homeowners.
ELECTION OF BOARD
Michael Vavrinec and Scott Thompson were voted in as Board members for 2010.
FINANCIAL REPORT
The current financials were approved. It was noted that the $20,500 will be due for the slurry sealing of the streets when the invoice is received.
MANAGEMENT REPORT
There are collection issues with the special assessment for the streets. There are several homeowners that have financial problems and have worked out a payment plan to meet their obligations. There are a few properties that may be foreclosed which will make it extremely difficult to recoup the $300 charge. This will be covered by assets in our reserve account.
Coupon books for the assessment will be prepared for distribution in December.
The process to use electronic payment for the monthly assessment will be provided for distribution.
OLD BUSINESS
There were no old items to discuss.
NEW BUSINESS
The 2010 budget was presented for review by those in attendance. The Board approved the budget. (Motion by Kathy and second by Scott with all voting yes.)
It was noted that the monthly assessment will stay at $55 for 2010. Since the CPI went negative for 2009, the CC&Rs restrict any increase.
OPEN DISCUSSION
Concern was raised about the number of cats roaming the neighborhood. House #45 complained about a cat sitting on their car and leaving tracks.
A letter about the pet policy will be distributed to homeowners so that they understand the potential fines if a pet is causing a nuisance.
There was a complaint about a car alarm constantly going off in front of #71. Joe Latkowski will contact the owners about the problem as the house is occupied by renters.
A request was made about the Mesa Green Sweep program. Joe Latkowski will check with the city about plans for 2010 and will submit application, if possible.
ADJOURNMENT
Meeting was closed at 8:07 p.m.
The next monthly Board meeting is scheduled for January 5, 2010. The location will be posted two days prior to the meeting.
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