March 3, 2009
CALL TO ORDER
Meeting was called to order at 6:45 p.m.
In attendance: Joe Merlo (5), Kathy Adamson (34), Michael Vavrinec (14), Joe Latkowski (Cornerstone Properties).
APPROVAL OF PRIOR MEETING MINUTES
The February minutes were approved as published.
HOMEOWNER DISCUSSION
None
FINANCIAL REPORT
The current financials are on budget and were approved. The Tax forms were presented to Michael for final review and signature.
ARCHITECTURAL COMMITTEE REPORT
There were no requests submitted for consideration.
OLD BUSINESS
The street cleaning bids submitted for review ranged from $100 to $150 per bi-monthly activity. The bid by Dust Devils at $150 would be done with a small street cleaner that would vacuum the curb areas. This was considered the most attractive with an option to do the cleaning on a quarterly basis at $175 charge.
The special assessment ballot will be ready at the next meeting for the street repairs.
In order to get final estimates for the installation on a new street light in the common area between #56 and #57, SRP will be contacted to do a final design so bids to place the conduit and foundation can be completed. Joe Latkowski will contact SRP.
The R&R booklet review has been completed and the printing will be done on orange paper to eliminate any confusion with prior versions.
NEW BUSINESS
The Board has determined that the language in the CC&R booklet will have to provide governance on the interior window issue. Any additional changes would require a new rule that would require a vote by the HOA members. Any problems identified will be reported to Cornerstone for a friendly reminder letter.
The Board was asked to obtain bids on the materials required to paint the walls of all the common areas. The expectations are the labor would be provided by the HOA members to reduce cost as well as be a neighbor-building event.
The Board has been asked to extend an invitation to all members to attend the “April in the Park” event on April 18, 2009. This has been a great event to meet our other neighbors and enjoy a festive afternoon.
The Board is getting additional bids for adding rocks along 26th street. Joe Latkowski and Michael Vavrinec have other contacts that may be interested and will be asked to bid.
The Board requested that Cornerstone Properties send account balance statements as of 6/30/2009 to all homeowners.
Next meeting is scheduled for April 7, 2009.
MANAGEMENT REPORT
There are no major issues with delinquent accounts.
There was no correspondence to review from Cornerstone Properties.
Joe Latkowski informed the Board that Cornerstone Properties charges a $300 transfer fee for properties sold. This covers all the documentation required by the title company.
ADJOURNMENT
Meeting was closed at 8:20 pm.
Wednesday, March 18, 2009
February 2009 Meeting Minutes
February 10, 2009
CALL TO ORDER
Meeting was called to order at 6:35 p.m.
In attendance: Joe Merlo (5), Kathy Adamson (34), Michael Vavrinec (14), Steve Easthope (61), David & Mary Griffy (52), Joe Latkowski (Cornerstone Properties).
APPROVAL OF PRIOR MEETING MINUTES
The January minutes were approved as published.
HOMEOWNER DISCUSSION
David and Mary Griffy commented on the improved communications provided by the Board and the homeowners via the newsletter and the HOA blog. They also expressed concern about a pothole in the west common area that needs filling. Joe Merlo reported that there is a similar problem in the main common area with three potholes near #57.
FINANCIAL REPORT
The current financials are on budget and was approved.
ARCHITECTURAL COMMITTEE REPORT
There were no requests submitted for consideration.
OLD BUSINESS
The streets gutters need to be cleaned. Several alternatives were discussed and the board will look at bids from the Landscape company and a private street sweeping company.
The amount of the special assessment is still expected to be $300 per homeowner based on the current cost estimates for the repairs. Preparation of the ballot will be done by the next meeting for final review prior to distribution.
The new street light issue is still pending. Utility Construction Company has provided an initial bid but did not include another alternative. A RFQ is still required for Alliance Construction to bid on the work.
The R&R booklet review still needs final approval before publishing. All board members committed to have a review completed prior to the next meeting.
The Green Sweep containers are scheduled for March 20-22.
NEW BUSINESS
The Board is adopting the final language for a new rule about inside window coverings.
The Board approved adding Dave Griffy to the Architectural Committee and Mary Griffy as an alternate. Sean Elcock (#54) also accepted an invitation to participate on the Architectural Committee this month.
The Board is drafting a rule that clarifies the issue with Holiday lights.
The Board reviewed a bid to do stone replacement along 26th street area. The total material and labor cost is $4,160. The Board recommended that additional bids are needed before more discussion.
A current rubberized asphalt overlay bid was provided by the contractor, and it would be $167,586.65 to do a major repair of our streets. This makes the alternative solution more attractive.
Next meeting is scheduled for March 3, 2009.
MANAGEMENT REPORT
There were concerns that #44 has issue with gate color, #22 needs to fix border blocks, and #23 needs front of house painting or cleaning because of recent removal of shrubbery. Joe Latkowski will officially notify the homeowners.
There are no major issues with delinquent accounts.
There was no correspondence to review from Cornerstone Properties.
ADJOURNMENT
Meeting was closed at 8:10 pm.
CALL TO ORDER
Meeting was called to order at 6:35 p.m.
In attendance: Joe Merlo (5), Kathy Adamson (34), Michael Vavrinec (14), Steve Easthope (61), David & Mary Griffy (52), Joe Latkowski (Cornerstone Properties).
APPROVAL OF PRIOR MEETING MINUTES
The January minutes were approved as published.
HOMEOWNER DISCUSSION
David and Mary Griffy commented on the improved communications provided by the Board and the homeowners via the newsletter and the HOA blog. They also expressed concern about a pothole in the west common area that needs filling. Joe Merlo reported that there is a similar problem in the main common area with three potholes near #57.
FINANCIAL REPORT
The current financials are on budget and was approved.
ARCHITECTURAL COMMITTEE REPORT
There were no requests submitted for consideration.
OLD BUSINESS
The streets gutters need to be cleaned. Several alternatives were discussed and the board will look at bids from the Landscape company and a private street sweeping company.
The amount of the special assessment is still expected to be $300 per homeowner based on the current cost estimates for the repairs. Preparation of the ballot will be done by the next meeting for final review prior to distribution.
The new street light issue is still pending. Utility Construction Company has provided an initial bid but did not include another alternative. A RFQ is still required for Alliance Construction to bid on the work.
The R&R booklet review still needs final approval before publishing. All board members committed to have a review completed prior to the next meeting.
The Green Sweep containers are scheduled for March 20-22.
NEW BUSINESS
The Board is adopting the final language for a new rule about inside window coverings.
The Board approved adding Dave Griffy to the Architectural Committee and Mary Griffy as an alternate. Sean Elcock (#54) also accepted an invitation to participate on the Architectural Committee this month.
The Board is drafting a rule that clarifies the issue with Holiday lights.
The Board reviewed a bid to do stone replacement along 26th street area. The total material and labor cost is $4,160. The Board recommended that additional bids are needed before more discussion.
A current rubberized asphalt overlay bid was provided by the contractor, and it would be $167,586.65 to do a major repair of our streets. This makes the alternative solution more attractive.
Next meeting is scheduled for March 3, 2009.
MANAGEMENT REPORT
There were concerns that #44 has issue with gate color, #22 needs to fix border blocks, and #23 needs front of house painting or cleaning because of recent removal of shrubbery. Joe Latkowski will officially notify the homeowners.
There are no major issues with delinquent accounts.
There was no correspondence to review from Cornerstone Properties.
ADJOURNMENT
Meeting was closed at 8:10 pm.
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