November 2009 Meeting Minutes - Annual Meeting

ANNUAL MEETING
November 10, 2009

CALL TO ORDER
Meeting was called to order at 7:02 p.m.

QUORUM ESTABLISHMENT
The requirement of 10% of eligible homeowners to vote was met. There were 16 ballots submitted and 8 homeowners in attendance.

BOARD ADDRESS TO HOMEOWNERS

Street Maintenance

• Concern was raised about area along #10 to #19 that had some minor problems. This area will be reworked to our satisfaction by Regional.
• Feedback from the Mesa street inspector was positive. The job was acceptable.
• Positive comments were made by homeowners in attendance about the streets.

Landscaping

• Change was made with company providing service to Pure Green.
• Repaired irrigation problems along 26th street and added 26 new sage bushes.
• There was a “no” decision for winter lawn to save on seed and watering costs.
• Comments were made about tree in the west retention area that looks bad. The tree had been trimmed back last year and will be monitored to determine if removal is required in 2010.

Street Lighting

• New light pole added between #56 and #57. This project took some time to complete because trenching was required to enable hookup by SRP.
• Comments were made about other areas in the HOA where it would be nice to have street lights. There are cost limitations to adding more lights. First is the cost to get the power to the location of the pole and the cost to build the base.

Pest Control

• We currently use Burns Pest Control to treat the area around the mail boxes and are also doing the east and west common areas.

Comparative 5-year financial review

• Steve Easthope presented summary to homeowners.
  

ELECTION OF BOARD
Michael Vavrinec and Scott Thompson were voted in as Board members for 2010.

FINANCIAL REPORT
The current financials were approved. It was noted that the $20,500 will be due for the slurry sealing of the streets when the invoice is received.

MANAGEMENT REPORT
There are collection issues with the special assessment for the streets. There are several homeowners that have financial problems and have worked out a payment plan to meet their obligations. There are a few properties that may be foreclosed which will make it extremely difficult to recoup the $300 charge. This will be covered by assets in our reserve account.
Coupon books for the assessment will be prepared for distribution in December.
The process to use electronic payment for the monthly assessment will be provided for distribution.

OLD BUSINESS
There were no old items to discuss.

NEW BUSINESS

The 2010 budget was presented for review by those in attendance. The Board approved the budget. (Motion by Kathy and second by Scott with all voting yes.)

It was noted that the monthly assessment will stay at $55 for 2010. Since the CPI went negative for 2009, the CC&Rs restrict any increase.

OPEN DISCUSSION

Concern was raised about the number of cats roaming the neighborhood. House #45 complained about a cat sitting on their car and leaving tracks.

A letter about the pet policy will be distributed to homeowners so that they understand the potential fines if a pet is causing a nuisance.

There was a complaint about a car alarm constantly going off in front of #71. Joe Latkowski will contact the owners about the problem as the house is occupied by renters.

A request was made about the Mesa Green Sweep program. Joe Latkowski will check with the city about plans for 2010 and will submit application, if possible.

ADJOURNMENT

Meeting was closed at 8:07 p.m.

The next monthly Board meeting is scheduled for January 5, 2010. The location will be posted two days prior to the meeting.