COMMUNITY NOTICE
DATE: MARCH 5, 2008
TO: MADERA DE LA MESA PROPERTY OWNERS
FROM: MADERA DE LA MESA / BOARD OF DIRECTORS
RE: NEW BOARD RESOLUTION.
THE BOARD OF DIRECTORS OF THE MADERA DE LA MESA HOA HAS ADOPTED THE FOLLOWING NEW RESOLUTION WHICH WILL BECOME BINDING ON ALL LOTS IN THE ASSOCIATION EFFECTIVE IMMEDIATELY:
1. Restrictions on Pet/Animal Nuisances: All pets will be required to be under the control of their respective owner(s) and on a leash at all times when not on the owner’s property. In addition, dogs/pets will not be allowed to make an unreasonable amount of noise or to bark continuously throughout the day or night. All pet droppings will be required to be picked-up and removed by the pet owner and not allowed to accumulate either on the owner’s property, neighboring properties, or the association’s common areas.
2. Pet Enforcement Policy: Pet owners in violation of the Pet Nuisance Restrictions will be sent a letter of non-compliance and asked to correct the violation within seven (7) days. If the violation is not corrected within seven (7) days, the association will assess a fine in the amount of $25.00 per day until the violation is corrected.
Wednesday, March 17, 2010
Tuesday, March 16, 2010
February 2010 Meeting Minutes
February 15, 2010
CALL TO ORDER
Meeting was called to order at 7:32 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
The minutes from the January meeting were approved.
HOMEOWNERS FORUM
There was discussion about the property inspection violation report.
Concern was raised about signs on the outside of house #12. Steve will take the action to email the owner, who works out of town, that the signs will have to be removed.
FINANCIAL REPORT
The financial reports provided by Chris were reviewed. They provided a detail analysis of the financial transactions that had occurred over the past month for the HOA.
OLD BUSINESS
Pure Green provided a cost estimate to correct the problems at the East entrance. The estimate was $1000. After much discussion, Chris was requested to get a more detail proposal for the scope of work. There was a consensus that the estimate is too high.
The action item list was reviewed for current status. There are still two items that Chris needs assistance from the Board. The report lists the open and completed items and will be published monthly.
The status of reprinting the summary CC&R documents is still open. Chris was asked to get Mike to contact Joe Latkowski at Cornerstone Properties to provide the electronic data.
NEW BUSINESS
The information sheet provided by the Mulcahy Law Firm about “Hiring Unlicensed Contractors May Cost More Than You Think” was reviewed. The major criteria is any project that needs a building permit and is over $1000 requires a licensed contractor.
A Newsletter is still planned to be published in April. Steve is awaiting inputs.
ADJOURNMENT
Meeting was closed at 8:30 pm.
CALL TO ORDER
Meeting was called to order at 7:32 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
The minutes from the January meeting were approved.
HOMEOWNERS FORUM
There was discussion about the property inspection violation report.
Concern was raised about signs on the outside of house #12. Steve will take the action to email the owner, who works out of town, that the signs will have to be removed.
FINANCIAL REPORT
The financial reports provided by Chris were reviewed. They provided a detail analysis of the financial transactions that had occurred over the past month for the HOA.
OLD BUSINESS
Pure Green provided a cost estimate to correct the problems at the East entrance. The estimate was $1000. After much discussion, Chris was requested to get a more detail proposal for the scope of work. There was a consensus that the estimate is too high.
The action item list was reviewed for current status. There are still two items that Chris needs assistance from the Board. The report lists the open and completed items and will be published monthly.
The status of reprinting the summary CC&R documents is still open. Chris was asked to get Mike to contact Joe Latkowski at Cornerstone Properties to provide the electronic data.
NEW BUSINESS
The information sheet provided by the Mulcahy Law Firm about “Hiring Unlicensed Contractors May Cost More Than You Think” was reviewed. The major criteria is any project that needs a building permit and is over $1000 requires a licensed contractor.
A Newsletter is still planned to be published in April. Steve is awaiting inputs.
ADJOURNMENT
Meeting was closed at 8:30 pm.
January 2010 Meeting Minutes
January 26, 2010
CALL TO ORDER
Meeting was called to order at 7:03 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Michael Varinec (14), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
The minutes from the November Annual meeting were approved as published.
HOMEOWNERS FORUM
There was discussion about the Mesa Police Department placement of the “bait car” sign at the East entrance. No one had initiated a request so it must be a proactive action from Mesa based on the recent auto break-ins.
Concern was raised about signs on the outside of house #12. Chris took the action to notify the owner that the signs will have to be removed.
FINANCIAL REPORT
The 2010 budget will be updated by Chris to reflect the changes incurred by changing to a different Management company. A motion was made and approved to add a line item to show a $500 allocation for reserve each month.
OLD BUSINESS
The plans for adding new plants at the East entrance were discussed. Chris was asked to contact Pure Green to determine what, if any, irrigation work needs to be done before new plants can be planted. Kathy has been working on the costs for new plants.
There was some discussion on the need to start painting the common walls. No decision was made at this time until the requirement can be evaluated.
The status of reprinting the summary CC&R documents was discussed. Chris was asked to get the document from Cornerstone Properties so it can be published and distributed.
NEW BUSINESS
The new Bank signature cards were signed by the President and the Treasurer.
A recommendation was made to publish a Newsletter each quarter. The goal is to publish an edition in April. Steve has agreed to assemble the inputs for this document. Please provide inputs to Steve for review.
There was a discussion of maintenance that will be required for our streets. Chris was asked to contact Regional Paving for advice on a plan that will keep our streets in good shape. This information was requested to allow the Board to plan for any financial needs in the future.
Action items from Board meetings will be documented and the status provided at the monthly meetings.
The Board requested that Chris provide the current mailing list for their reference.
There was a recommendation that pre-paid return envelopes be eliminated.
The timing of the monthly Board meetings was discussed. There was a recommendation to meet on the 3rd Tuesday of the month. A motion was made and approved to make this change.
Discussed the process for Chris to notify the Board of compliance inspections. The notification of violations will follow standard operating procedures. The report will enable the Board to be knowledgeable about any upcoming fines.
MANAGEMENT REPORT
A recommendation was made and approved to defer any late payment fees for January because of the late switch over to the new management company.
A request was made for Chris to provide status of outstanding balances for the special assessment.
ADJOURNMENT
Meeting was closed at 9:06 pm.
CALL TO ORDER
Meeting was called to order at 7:03 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Michael Varinec (14), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
The minutes from the November Annual meeting were approved as published.
HOMEOWNERS FORUM
There was discussion about the Mesa Police Department placement of the “bait car” sign at the East entrance. No one had initiated a request so it must be a proactive action from Mesa based on the recent auto break-ins.
Concern was raised about signs on the outside of house #12. Chris took the action to notify the owner that the signs will have to be removed.
FINANCIAL REPORT
The 2010 budget will be updated by Chris to reflect the changes incurred by changing to a different Management company. A motion was made and approved to add a line item to show a $500 allocation for reserve each month.
OLD BUSINESS
The plans for adding new plants at the East entrance were discussed. Chris was asked to contact Pure Green to determine what, if any, irrigation work needs to be done before new plants can be planted. Kathy has been working on the costs for new plants.
There was some discussion on the need to start painting the common walls. No decision was made at this time until the requirement can be evaluated.
The status of reprinting the summary CC&R documents was discussed. Chris was asked to get the document from Cornerstone Properties so it can be published and distributed.
NEW BUSINESS
The new Bank signature cards were signed by the President and the Treasurer.
A recommendation was made to publish a Newsletter each quarter. The goal is to publish an edition in April. Steve has agreed to assemble the inputs for this document. Please provide inputs to Steve for review.
There was a discussion of maintenance that will be required for our streets. Chris was asked to contact Regional Paving for advice on a plan that will keep our streets in good shape. This information was requested to allow the Board to plan for any financial needs in the future.
Action items from Board meetings will be documented and the status provided at the monthly meetings.
The Board requested that Chris provide the current mailing list for their reference.
There was a recommendation that pre-paid return envelopes be eliminated.
The timing of the monthly Board meetings was discussed. There was a recommendation to meet on the 3rd Tuesday of the month. A motion was made and approved to make this change.
Discussed the process for Chris to notify the Board of compliance inspections. The notification of violations will follow standard operating procedures. The report will enable the Board to be knowledgeable about any upcoming fines.
MANAGEMENT REPORT
A recommendation was made and approved to defer any late payment fees for January because of the late switch over to the new management company.
A request was made for Chris to provide status of outstanding balances for the special assessment.
ADJOURNMENT
Meeting was closed at 9:06 pm.
November 2009 Meeting Minutes - Annual Meeting
ANNUAL MEETING
November 10, 2009
CALL TO ORDER
Meeting was called to order at 7:02 p.m.
QUORUM ESTABLISHMENT
The requirement of 10% of eligible homeowners to vote was met. There were 16 ballots submitted and 8 homeowners in attendance.
BOARD ADDRESS TO HOMEOWNERS
November 10, 2009
CALL TO ORDER
Meeting was called to order at 7:02 p.m.
QUORUM ESTABLISHMENT
The requirement of 10% of eligible homeowners to vote was met. There were 16 ballots submitted and 8 homeowners in attendance.
BOARD ADDRESS TO HOMEOWNERS
Street Maintenance
- Concern was raised about area along #10 to #19 that had some minor problems. This area will be reworked to our satisfaction by Regional.
- Feedback from the Mesa street inspector was positive. The job was acceptable.
- Positive comments were made by homeowners in attendance about the streets.
Landscaping
- Change was made with company providing service to Pure Green.
- Repaired irrigation problems along 26th street and added 26 new sage bushes.
- There was a “no” decision for winter lawn to save on seed and watering costs.
- Comments were made about tree in the west retention area that looks bad. The tree had been trimmed back last year and will be monitored to determine if removal is required in 2010.
Street Lighting
- New light pole added between #56 and #57. This project took some time to complete because trenching was required to enable hookup by SRP.
- Comments were made about other areas in the HOA where it would be nice to have street lights. There are cost limitations to adding more lights. First is the cost to get the power to the location of the pole and the cost to build the base.
Pest Control
- We currently use Burns Pest Control to treat the area around the mail boxes and are also doing the east and west common areas.
Comparative 5-year financial review
- Steve Easthope presented summary to homeowners.
ELECTION OF BOARD
Michael Vavrinec and Scott Thompson were voted in as Board members for 2010.
FINANCIAL REPORT
The current financials were approved. It was noted that the $20,500 will be due for the slurry sealing of the streets when the invoice is received.
MANAGEMENT REPORT
There are collection issues with the special assessment for the streets. There are several homeowners that have financial problems and have worked out a payment plan to meet their obligations. There are a few properties that may be foreclosed which will make it extremely difficult to recoup the $300 charge. This will be covered by assets in our reserve account.
Coupon books for the assessment will be prepared for distribution in December.
The process to use electronic payment for the monthly assessment will be provided for distribution.
OLD BUSINESS
There were no old items to discuss.
NEW BUSINESS
The 2010 budget was presented for review by those in attendance. The Board approved the budget. (Motion by Kathy and second by Scott with all voting yes.)
It was noted that the monthly assessment will stay at $55 for 2010. Since the CPI went negative for 2009, the CC&Rs restrict any increase.
OPEN DISCUSSION
Concern was raised about the number of cats roaming the neighborhood. House #45 complained about a cat sitting on their car and leaving tracks.
A letter about the pet policy will be distributed to homeowners so that they understand the potential fines if a pet is causing a nuisance.
There was a complaint about a car alarm constantly going off in front of #71. Joe Latkowski will contact the owners about the problem as the house is occupied by renters.
A request was made about the Mesa Green Sweep program. Joe Latkowski will check with the city about plans for 2010 and will submit application, if possible.
ADJOURNMENT
Meeting was closed at 8:07 p.m.
The next monthly Board meeting is scheduled for January 5, 2010. The location will be posted two days prior to the meeting.
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