October 7 HOA Meeting Minutes

CALL TO ORDER

Meeting was called to order at 6:35 pm.

In attendance: Joe Merlo (5), Kathy Adamson (34), Michael Vavrinec (14), Eugene Kirby (43), Joe Latkowski, Property Manager- Cornerstone Properties

APPROVAL OF PRIOR MEETING MINUTES

The September minutes were approved as published.

HOMEOWNER DISCUSSION

Eugene Kirby came to discuss the board’s issue with the screen door color. He informed the board that the original screen door was installed in 1995 with no concern raised about its color. He recently replaced the door and that was when he was notified of the concern with the color. He did submit an ARC form that was requested by the board, but he did not feel that he wanted to paint it so it has been removed. Board recommended and approved that any fines related to this issue will be dismissed.

FINANCIAL REPORT

The current financials are on budget. The October year-to-date financial information was requested by Michael Vavrinec so that our past 5-year summary may be prepared prior to the annual meeting.

ARCHITECTURAL COMMITTEE REPORT

There were no requests submitted for consideration.

OLD BUSINESS

Volunteers will be needed to assist with the layout of the new plants on 26th street. A recommendation was made to purchase the plants from a nearby nursery so we could have the benefit of their guarantee/warranty.

An effort to inform the HOA members of the need for street repairs will be done at the annual meeting in November. One of the contractors bidding on the street work will be present to answer questions from the homeowners.

The amount needed for the new special assessment could be significantly impacted by the recent reduction in oil prices. This will be determined by new bids which are again being solicited.

The discussion on the need for a new street light between 56 and 57 was deferred.

The 2009 budget proposal was discussed by the board but no action taken on monthly assessment changes. This will be topic for all homeowners at the annual meeting.

NEW BUSINESS

The update to the R&R booklet has been delayed because it was found out that the last revision was on a floppy disc that had to be uploaded via an older, legacy pc so the latest changes can be incorporated. The board is planning to have copies available at the annual meeting as well as for distribution to all homeowners.

An application is being submitted to the city of Mesa to provide a trash container for our neighborhood as part of the Green Sweep program.

New signage is now available and will be installed by Joe Merlo.

The board recommended having all six (6) lamps replaced on the light poles on the east entrance. There is already one that is out and the HOA is responsible for replacing these since they are not covered by our SRP contract.

Kathy Adamson made a recommendation that all homeowners need to take responsibility for keeping the street in front of their properties clean and free of rocks and other debris. It would be a cost effective way to keep our properties looking nice and keeping them safe. This could be a neighborhood event that could be done once a month.

Next meeting is scheduled for Thursday, November 6, 2008 at Stapley Jr High School’s media center beginning at 7 p.m.

MANAGEMENT REPORT

There are no homeowners that are significantly delinquent at this time.

Violation letters from the property inspection will be submitted for the “serious” violations.

ADJOURNMENT

Meeting was closed at 7:55 pm.