CALL TO ORDER
Meeting was called to order at 6:30 pm.
In attendance: Joe Merlo (5), Scott Thompson (66), Kathlee Admanson (34), Steve Easthope (61), Wade Albee (10), Joe Latkowski, Property Manager- Cornerstone Properties
APPROVAL OF PRIOR MEETING MINUTES
The August minutes were approved as published on the blog.
HOMEOWNER DISCUSSION
Kathy Adamson is concerned that there a several homes that have “faded” screens and one home that has “damaged” interior blinds. There was discussion about if there was any course of action the board could take to rectify these concerns, as some board members felt no formal course of action could or should be initiated. As a result, a board member will approach the homeowners informally to discuss the concern to see if any changes could be made.
FINANCIAL REPORT
The current financials are on budget.
ARCHITECTURAL COMMITTEE REPORT
There were no requests submitted for consideration. It was noted that #43 has a new screen door that appears to be recently installed that has not been painted to match the trim of the house. An ARC request will be required.
OLD BUSINESS
Planting new bushes will be deferred until mid October. The proposed layout will be “flagged” so installation and drip tubing can be installed.
An effort to inform the HOA members of the need for street repairs will be done at the annual meeting in November. The issues raised during the special assessment voting will be helpful to educate everyone on why street repairs are needed sooner than later. The board will look at the concerns raised by homeowners, and seek to address those concerns regarding road repairs.
Another special assessment vote is being evaluated. The request for new bids will be made due to the recent changes in oil prices which might impact the amount needed. There was a request made to get clarification on “eligible” voting members that can impact the amount of votes needed to pass an assessment.
NEW BUSINESS
The “pink” R&R booklet will be updated and reprinted for distribution to all homeowners. This is intended to ensure that the basic operation of the HOA is known to everyone since it is believed the HOA documents provided at the time a home is purchased are stored away, forgotten, and/or missing in many cases.
The winter lawn will not be planted this year to save costs (especially with road repairs in mind) and support the city of Mesa’s request to conserve water.
A proposed budget for 2009 was submitted by Cornerstone for review. The monthly assessment adjustment for next year is tied to the CPI which was 5.6%. This would allow a $2.91 increase. The proposed increased would be to $54 from the current $52. The details will be available for review at the annual meeting in November for discussion by all attendees.
A notification of the upcoming annual November meeting will be mailed to all homeowners.
Steve Easthope provided information obtained from SRP about installing street lights. SRP provided the power layout for the subdivision and guidelines on locations that will make it easier to install. The HOA is responsible for getting the footing and trench to the power source and the monthly fee of approximately $20-$35 for 20 years for the pole and light. The installation of street lights in the common area between #56 and #57 and in other places is being evaluated.
Next board meeting is scheduled for October 7, 2008.
MANAGEMENT REPORT
There are no homeowners in a serious situation with payments at this time.
Violation letters from the property inspection will be submitted for the “serious” violations.
ADJOURNMENT
Meeting was closed at 8:00 pm.
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