September 2010 Meeting Minutes

September 28, 2010

CALL TO ORDER
Meeting was called to order at 7:10 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Adamson (34), Scott Thompson (66) and Chris Lynch (Right Way Community Management)

APPROVAL OF MINUTES
• The minutes from the June meeting were approved as published.

HOMEOWNERS FORUM
• Joe reported that he noticed the RV gate at House #10 has been trimmed down to wall height.
• Steve asked about the situation at House #1 regarding the tree limb. Chris has tried to contact the owner in person with no success. Board recommended that Chris check to see if the HOA could trim the branch and then bill the owner. The wall is beginning to show signs of stress cracking and, the sooner that we act, the less costly the solution.
• Scott recommended that the owner at House #18 needs to trim their tree since the limbs are hanging low into street.
• Steve asked about status of House #65 (group home). Chris reported that, according to the response from the lawyer, there is no action that the HOA can take. There have been no concerns raised by other homeowners (other than the few that brought it up to Steve) at this time.
• Scott requested that Chris check the “plant” on the west edge of the lawn at House #71. It looks like it may have to be removed.
• Kathy reported that House #18 has a wood trellis along their wall that needs replacing. Chris will contact the owner to request the change.

FINANCIAL REPORT
• The financial reports provided by Chris were reviewed. There was an increase in the water costs for the month, but this increase is still under budget for the year. There was an Accounting Compilation Fee ($305) that was not identified as a budget item. The report was then approved. A recommendation was made to add a new line item for tree maintenance for the 2011 budget since many of our trees will need maintenance.

OLD BUSINESS
• The Board reviewed the paint samples and selected another color for painting the walls. This color will be compared to the color Kathy has on her wall. All available Board members will check out the colors and make final recommendation to Chris in order for him to relay to the painting company.
• There are two open items remaining in the Action Item report.
• The status of reprinting the summary CC&R documents is still open. Chris has emailed the Board with his analysis for review.

NEW BUSINESS
• The Annual HOA meeting is scheduled for November 16, 2010 at 7:00 p.m. at Stapley Jr. High School. Chris indicated that a meeting room at the Fire Station at Adobe and Lindsay is available for use with no fee. This could be an alternative for future meetings.
• Joe Merlo and Kathy Adamson indicated that they would put their names in nomination for the open positions on the Board.
• Chris was asked to contact the City of Mesa about the “Green Sweep” program. Normally, a petition has to be signed by the homeowners to get approved for the program. Chris will make it available as soon as it arrives from the City.

ARCHITECTURAL COMMITTEE
• The request from House #30 to remove the existing grass and replace it with rocks in the front yard was approved.

ADJOURNMENT
• Meeting was closed at 8:07 p.m.


Next meeting is scheduled for October 18, 2010 at 7:00 p.m. Location TBD