February 2011 Meeting Minutes

February 15, 2011

CALL TO ORDER
Meeting was called to order at 6:50 p.m.
In attendance: Michael Vavrinec (14), Joe Merlo (5), Steve Easthope (60), Kathy Adamson (34), and Chris Lynch (Right Way Community Management).

APPROVAL OF PRIOR MEETING MINUTES
The minutes will be corrected to restate the issue of planting trees requested by the homeowner of #40. The minutes were approved as amended.

HOMEOWNER DISCUSSION
Kathy Adamson reported the following items:
• Stated that House #33 has been sold. The real estate agent requested information on how to contact the management company which she provided.
• Informed the members that House #39 has been sold.
• House #16 has used fake flowers that are now looking bad and asked Chris to check on the next inspection trip.
Michael Vavrinec reported on the following:
• A landscape change was done by House #2. The change looks good, but he wanted to know if an ARC form had been submitted. Chris stated that he had not received one. He will send one to them so it can be put on file.

FINANCIAL REPORT
The financial reports were reviewed.
• Michael Vavrinec asked if it would be wise to do another CD. Chris commented that the rate of return is very low at this time and indicated the reserves will be needed if we do the tree maintenance project.

A motion was made and seconded to approve the minutes.

ARCHITECTURAL COMMITTEE REPORT
There were no requests.

OLD BUSNIESS
The status of the Action Item report was reviewed.
• The open item to replace signage is still open awaiting delivery of the new STOP sign.
• The item dealing with cleanup of House #19 has been addressed.

NEW BUSINESS
• Chris presented proposals from 5 vendors to do the tree maintenance. After initial review, the Board recommended that we invite PureGreen and Four Peaks to attend the next meeting to discuss their proposals in more detail. Chris will contact and invite.
• Michael Vavrinec reported that Mesa Clean Sweep program will have two containers in the neighborhood in conjunction with the April In the Park event.
• A question was raised about the annual financial requirements of the Board. The Board has a CPA that does a “review” and it is time to do another for 2010. Chris will check the CC&Rs to make sure this is meeting the requirements for the HOA.
• Michael Vavrinec informed the Board that his commitment to serving as President of the Board has been met. He recommended that the Board members need to evaluate the process used and the willingness to serve prior to the next meeting.

ADJOURNMENT
Meeting was closed at 7:54 p.m.

The next meeting is scheduled for March 15, 2011 at 6:45 p.m. with the location TBD.