January Meeting Minutes

January 20, 2009

CALL TO ORDER

Meeting was called to order at 6:50 pm.
In attendance: Joe Merlo (5), Kathy Adamson (34), Michael Vavrinec (14), Scott Thompson (66), Steve Easthope (61).

APPROVAL OF PRIOR MEETING MINUTES

The December minutes were approved as modified to correct spelling errors.

HOMEOWNER DISCUSSION

None

FINANCIAL REPORT

The current financials are on budget.per Michael Vavrinec. The details were not available in hard copy due to problems with printing from the email submitted by Cornerstone Properties.

ARCHITECTURAL COMMITTEE REPORT

There were no requests submitted for consideration. There was a recommendation to replace Steve Easthope with Sean Elcock as a member of the committee. It was approved. Discussed a replacement for Scott Thompson on the committee and several candidates will be asked to volunteer.

OLD BUSINESS

The irrigation repairs along 26th street have been completed.

The street repair’s special assessment issue is priority issue for the board. The comments published in the HOA blog will be printed and distributed to all homeowners to educate them on the pros and cons on the need for the repairs. The amount of the special assessment is still expected to be $300 per homeowner based on the cost estimates for the repairs.

The new street light issue is still pending. Awaiting estimate from Utility Construction Company for trenching and footings needed for new light pole. A RFQ will also be prepared for Alliance Construction to bid on the work.

The R&R booklet review will be completed by the board prior to the February 2 meeting.

NEW BUSINESS

The Green Sweep containers are scheduled for our area on March 13 or 20. The final approved date from Mesa will be published to the HOA.

Items that cannot be placed in the green sweep containers: Food WasteRemodeling Debris (shingles, tile, carpet, drywall)Block, dirt, gravel, concrete, building blocks, bricks. Appliances with Freon. TiresHousehold Hazardous Waste (Oil, antifreeze, paint, batteries, propane tanks, etc.)

The board is reviewing information from other associations on “window covering” rules. The board is considering adopting a new rule about this issue.

The Board Meeting schedule is monthly but has been deferring meetings during the months of July and August. However, any issue needing special attention during this period will be addressed by the available Board members.

Next meeting is scheduled for February 2, 2009

MANAGEMENT REPORT

There was no input from Joe Latkowski because he could not attend the meeting.
There was concern that #44 has issue with gate color and #22 needs to fix border blocks as well as #23 to address front of house needs painting or cleaning because of recent removal of shrubbery. This information will be passed on to Joe Latkowski for official notification to the homeowners.


ADJOURNMENT
Meeting was closed at 8:10 pm.

January Meeting Rescheduled

The HOA meeting has been rescheduled for this month to Tuesday, January 13, at 6:30 in house number 14. Please make it if you can!

Thanks.

December Meeting Minutes

December 9, 2008

CALL TO ORDER
Meeting was called to order at 6:40 pm.
In attendance: Joe Merlo (5), Kathy Adamson (34), Michael Vavrinec (14), Scott Thompson (66), Steve Easthope (61), Joe Latkowski, Property Manager- Cornerstone Properties.

APPROVAL OF PRIOR MEETING MINUTES
The November minutes were approved pending change to the statement that the “Green Sweep” application was still waiting for signatures before submission to the city of Mesa.

HOMEOWNER DISCUSSION
Eugene Kirby (43) has called Joe Latkowski about the issue with the screen door color at other properties. During the next property inspection, any discrepancies will be referred to the ARC committee for review and recommendation.

There still is an issue with the fence of #12 that needs to be resolved. The Board will contact the owner to discuss the removal of the extra footage on the gate that was allowed to the previous owner.

FINANCIAL REPORT
The current financials are on budget. The crack sealing statement will be on the December report. A CD will be cashed to provide funds for the total bill of $5400.

ARCHITECTURAL COMMITTEE REPORT
There were no requests submitted for consideration. A recommendation was made that the ARC committee should meet separately to discuss matters needing review.

OLD BUSINESS
The new plants have been planted along 26th street.

The street repair’s special assessment issue will be pursued by the board in 2009. The board will take a more active role to educate the HOA members on the pros and cons. The comments published in the HOA blog will be printed and distributed to all homeowners. This captured the details presented at the annual meeting about the repair process.

The new street light issue is still pending. Feedback is needed on the cost to install footings from a contractor. A suggestion was made, for some areas surrounding the common area, that “solar” power security lighting might be an alternative. The Board will look into costs and installation issues for review.

NEW BUSINESS
The R&R booklet has been revised and will be reviewed by the board before publishing.
An application has been submitted to the city of Mesa to provide a trash container for our neighborhood as part of the Green Sweep program.

The irrigation of the new plants on 26th street requires piping repairs. A bid is being reviewed by the board to complete repairs so the plantings on 26th street can be on the timer controls.
The board approved a $300 fee for the weed control (pre- and post-emergent herbicide) on our property.

The Officers of the Board were appointed as follows:

President Michael Varinec
Vice-President Scott Thompson
Treasurer Steve Easthope
Recorder Joe Merlo

Next meeting is scheduled for January 6, 2009

MANAGEMENT REPORT
There are no homeowners in a serious situation with payments at this time.
Violation letters from the property inspection will be submitted for the “serious” violations.

ADJOURNMENT
Meeting was closed at 7:35 pm.