February 15, 2011
CALL TO ORDER
Meeting was called to order at 6:50 p.m.
In attendance: Michael Vavrinec (14), Joe Merlo (5), Steve Easthope (60), Kathy Adamson (34), and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
The minutes will be corrected to restate the issue of planting trees requested by the homeowner of #40. The minutes were approved as amended.
HOMEOWNER DISCUSSION
Kathy Adamson reported the following items:
• Stated that House #33 has been sold. The real estate agent requested information on how to contact the management company which she provided.
• Informed the members that House #39 has been sold.
• House #16 has used fake flowers that are now looking bad and asked Chris to check on the next inspection trip.
Michael Vavrinec reported on the following:
• A landscape change was done by House #2. The change looks good, but he wanted to know if an ARC form had been submitted. Chris stated that he had not received one. He will send one to them so it can be put on file.
FINANCIAL REPORT
The financial reports were reviewed.
• Michael Vavrinec asked if it would be wise to do another CD. Chris commented that the rate of return is very low at this time and indicated the reserves will be needed if we do the tree maintenance project.
A motion was made and seconded to approve the minutes.
ARCHITECTURAL COMMITTEE REPORT
There were no requests.
OLD BUSNIESS
The status of the Action Item report was reviewed.
• The open item to replace signage is still open awaiting delivery of the new STOP sign.
• The item dealing with cleanup of House #19 has been addressed.
NEW BUSINESS
• Chris presented proposals from 5 vendors to do the tree maintenance. After initial review, the Board recommended that we invite PureGreen and Four Peaks to attend the next meeting to discuss their proposals in more detail. Chris will contact and invite.
• Michael Vavrinec reported that Mesa Clean Sweep program will have two containers in the neighborhood in conjunction with the April In the Park event.
• A question was raised about the annual financial requirements of the Board. The Board has a CPA that does a “review” and it is time to do another for 2010. Chris will check the CC&Rs to make sure this is meeting the requirements for the HOA.
• Michael Vavrinec informed the Board that his commitment to serving as President of the Board has been met. He recommended that the Board members need to evaluate the process used and the willingness to serve prior to the next meeting.
ADJOURNMENT
Meeting was closed at 7:54 p.m.
The next meeting is scheduled for March 15, 2011 at 6:45 p.m. with the location TBD.
Monday, April 11, 2011
January 2011 Meeting Minutes
CALL TO ORDER
Meeting was called to order at 6:47 p.m.
In attendance: Michael Vavrinec (14), Joe Merlo (5), Steve Easthope (60), Scott Thompson (66), Kathy Adamson (34), and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
The minutes will be corrected to remove Kathy Adamson as being in attendance. The minutes were then approved.
HOMEOWNER DISCUSSION
Kathy Adamson reported the following items:
• There is a PT Cruiser traveling at high speed through the neighborhood. It appears to be a vehicle from house #49. Chris will send a notice to the owner about this issue.
• Recommended that the Stop sign in front of #34 be replaced as well as the sign at the exit on Lindsay Road. Chris will procure, and Joe Merlo volunteered to install.
• The backyard of #19 has unwanted items visible above the wall and these need to be removed. Chris will send a notice to the owners.
• The owner of #40 has asked if he could add some trees in the common area on Lindsay Road to provide shade to his pool area. The Board recommended that the owner attend a meeting to discuss in more detail his plans so any possible concerns can be addressed.
Scott Thompson reported on the following:
• A vehicle in front of #10 is leaking oil on the street and will cause the road to decay. Chris will send a notice to the owner.
Joe Merlo reported on the following:
• He expressed concern that the sage bushes along 26th street did not look healthy.
• He requested information from PureGreen about status and watering schedule for the bushes. Chris will contact PureGreen to retrieve the information.
FINANCIAL REPORT
The financial reports were reviewed and approved by the Board.
ARCHITECTURAL COMMITTEE REPORT
There were no requests.
OLD BUSNIESS
The status of the Action Item report was reviewed. The only item remaining from 2010 is the updating of the CC&R summary booklet. The closed items from 2010 will be archived. The new action item report for 2011 will start at the next meeting.
NEW BUSINESS
There was discussion about 2011 capital plans. It was recommended that bids be solicited to remove the dead trees and trimming that may be required for other trees in the common areas. Chris will contact at least three vendors for the bids.
A request was made by the Board to have the palm trees trimmed. Chris will check with the previous vendor to perform the work.
ADJOURNMENT
Meeting was closed at 7:42 p.m.
The next meeting is scheduled for February 15, 2011 at 6:45 p.m. with the location TBD.
Meeting was called to order at 6:47 p.m.
In attendance: Michael Vavrinec (14), Joe Merlo (5), Steve Easthope (60), Scott Thompson (66), Kathy Adamson (34), and Chris Lynch (Right Way Community Management).
APPROVAL OF PRIOR MEETING MINUTES
The minutes will be corrected to remove Kathy Adamson as being in attendance. The minutes were then approved.
HOMEOWNER DISCUSSION
Kathy Adamson reported the following items:
• There is a PT Cruiser traveling at high speed through the neighborhood. It appears to be a vehicle from house #49. Chris will send a notice to the owner about this issue.
• Recommended that the Stop sign in front of #34 be replaced as well as the sign at the exit on Lindsay Road. Chris will procure, and Joe Merlo volunteered to install.
• The backyard of #19 has unwanted items visible above the wall and these need to be removed. Chris will send a notice to the owners.
• The owner of #40 has asked if he could add some trees in the common area on Lindsay Road to provide shade to his pool area. The Board recommended that the owner attend a meeting to discuss in more detail his plans so any possible concerns can be addressed.
Scott Thompson reported on the following:
• A vehicle in front of #10 is leaking oil on the street and will cause the road to decay. Chris will send a notice to the owner.
Joe Merlo reported on the following:
• He expressed concern that the sage bushes along 26th street did not look healthy.
• He requested information from PureGreen about status and watering schedule for the bushes. Chris will contact PureGreen to retrieve the information.
FINANCIAL REPORT
The financial reports were reviewed and approved by the Board.
ARCHITECTURAL COMMITTEE REPORT
There were no requests.
OLD BUSNIESS
The status of the Action Item report was reviewed. The only item remaining from 2010 is the updating of the CC&R summary booklet. The closed items from 2010 will be archived. The new action item report for 2011 will start at the next meeting.
NEW BUSINESS
There was discussion about 2011 capital plans. It was recommended that bids be solicited to remove the dead trees and trimming that may be required for other trees in the common areas. Chris will contact at least three vendors for the bids.
A request was made by the Board to have the palm trees trimmed. Chris will check with the previous vendor to perform the work.
ADJOURNMENT
Meeting was closed at 7:42 p.m.
The next meeting is scheduled for February 15, 2011 at 6:45 p.m. with the location TBD.
November 2010 Annual Meeting Minutes
ANNUAL MEETING
November 16, 2010
CALL TO ORDER
Meeting was called to order at 7:05 p.m.
QUORUM ESTABLISHMENT
• The requirement of 10% of eligible homeowners to vote was met. There were 12 ballots submitted and 8 homeowners in attendance.
INTRODUCTIONS
The following were in attendance:
• Michael & Deanna Vavrinec (14), Larry Albee (10), Scott Thompson (66), Kathy Adamson (34), Steve Easthope (61), Vince Birdwell (42), Joe Merlo (5), and Chris Lynch (Right Way Community Management).
APPROVAL OF 2009 ANNUAL MEETING MINUTES
• A motion was made by Scott Thompson to approve minutes as published and was seconded by Michael Vavrinec. Motion was approved.
FINANCIAL REPORT
• The current YTD financials were reviewed with no comments. The Budget for 2011 was presented with no issues or concerns.
PRESIDENTS MESSAGE
• None
OPEN HOMEOWNERS FORUM
• Kathy Adamson commented on problems with torn porch screens at #19, overhanging tree branches at #18, and the status of the HOA charter extension after it expires in 2016. (Chris Lynch provided follow-up response to the meeting that the extension is automatic for an additional 10-year period).
• Scott Thompson commented on the removal of the dead bush at the East entrance.
• Joe Merlo mentioned that the replacement of the dead plants along 26th Street still needs to be completed.
ELECTION OF BOARD
• Joseph Merlo and Kathy Adamson were voted in as Board members for 2011. The duration of the term is three years.
ADJOURNMENT
• Meeting was closed at 7:45 p.m.
• The next monthly Board meeting is scheduled for January 18, 2011. The location will be posted at the mailbox bulletin board two days prior to the meeting.
November 16, 2010
CALL TO ORDER
Meeting was called to order at 7:05 p.m.
QUORUM ESTABLISHMENT
• The requirement of 10% of eligible homeowners to vote was met. There were 12 ballots submitted and 8 homeowners in attendance.
INTRODUCTIONS
The following were in attendance:
• Michael & Deanna Vavrinec (14), Larry Albee (10), Scott Thompson (66), Kathy Adamson (34), Steve Easthope (61), Vince Birdwell (42), Joe Merlo (5), and Chris Lynch (Right Way Community Management).
APPROVAL OF 2009 ANNUAL MEETING MINUTES
• A motion was made by Scott Thompson to approve minutes as published and was seconded by Michael Vavrinec. Motion was approved.
FINANCIAL REPORT
• The current YTD financials were reviewed with no comments. The Budget for 2011 was presented with no issues or concerns.
PRESIDENTS MESSAGE
• None
OPEN HOMEOWNERS FORUM
• Kathy Adamson commented on problems with torn porch screens at #19, overhanging tree branches at #18, and the status of the HOA charter extension after it expires in 2016. (Chris Lynch provided follow-up response to the meeting that the extension is automatic for an additional 10-year period).
• Scott Thompson commented on the removal of the dead bush at the East entrance.
• Joe Merlo mentioned that the replacement of the dead plants along 26th Street still needs to be completed.
ELECTION OF BOARD
• Joseph Merlo and Kathy Adamson were voted in as Board members for 2011. The duration of the term is three years.
ADJOURNMENT
• Meeting was closed at 7:45 p.m.
• The next monthly Board meeting is scheduled for January 18, 2011. The location will be posted at the mailbox bulletin board two days prior to the meeting.
October 2010 Meeting Minutes
October 19, 2010
CALL TO ORDER
Meeting was called to order at 7:05 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Scott Thompson (66), Rick Lehtinen (19), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the September meeting were approved as published.
HOMEOWNERS FORUM
• Scott identified that House #19 has a broken sprinkler head and is dumping water into the street.
• Scott/Rick mentioned that the tenants in House #65 are “loud” at times. The recommendation was to have Scott and Rick talk to the caretakers to try to keep the noise down especially during evening hours.
• Joe raised concern that trimming of the tree limb at House #1 be done before the wall is painted. Chris will make sure that Pure Green removes the limb.
• Rick asked if the paint contractor will provide HOA with extra paint after the wall painting is completed. Chris informed us that the contractor will keep extra paint for the HOA.
• Rick requested that a “large” crack on the wall facing 26th street be properly patched before the wall is painted. He indicated that it was not done adequately when the tree was removed years ago. Chris will make sure the painting contractor addresses his concern.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed. The report showed an increase in the property tax because of the new assessment of the Water District. The Board approved the financial report.
OLD BUSINESS
• The Board still has to review the CC&R documents.
• The trimming of the tree at House #18 is still an issue. Chris will notify the owner.
• There was concern about the inaction of House #17 to follow through with the landscape plan. Chris stated that he was notified by the owner that illness prevented the completion of the plan.
NEW BUSINESS
• The notice of the Annual HOA November meeting will be mailed to the homeowners.
• Chris presented the updated 2011 budget for review. The Board approved the budget as modified.
ARCHITECTURAL COMMITTEE
• There were no requests.
ADJOURNMENT
• Meeting was closed at 8:21 p.m.
CALL TO ORDER
Meeting was called to order at 7:05 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Scott Thompson (66), Rick Lehtinen (19), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the September meeting were approved as published.
HOMEOWNERS FORUM
• Scott identified that House #19 has a broken sprinkler head and is dumping water into the street.
• Scott/Rick mentioned that the tenants in House #65 are “loud” at times. The recommendation was to have Scott and Rick talk to the caretakers to try to keep the noise down especially during evening hours.
• Joe raised concern that trimming of the tree limb at House #1 be done before the wall is painted. Chris will make sure that Pure Green removes the limb.
• Rick asked if the paint contractor will provide HOA with extra paint after the wall painting is completed. Chris informed us that the contractor will keep extra paint for the HOA.
• Rick requested that a “large” crack on the wall facing 26th street be properly patched before the wall is painted. He indicated that it was not done adequately when the tree was removed years ago. Chris will make sure the painting contractor addresses his concern.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed. The report showed an increase in the property tax because of the new assessment of the Water District. The Board approved the financial report.
OLD BUSINESS
• The Board still has to review the CC&R documents.
• The trimming of the tree at House #18 is still an issue. Chris will notify the owner.
• There was concern about the inaction of House #17 to follow through with the landscape plan. Chris stated that he was notified by the owner that illness prevented the completion of the plan.
NEW BUSINESS
• The notice of the Annual HOA November meeting will be mailed to the homeowners.
• Chris presented the updated 2011 budget for review. The Board approved the budget as modified.
ARCHITECTURAL COMMITTEE
• There were no requests.
ADJOURNMENT
• Meeting was closed at 8:21 p.m.
September 2010 Meeting Minutes
September 28, 2010
CALL TO ORDER
Meeting was called to order at 7:10 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Adamson (34), Scott Thompson (66) and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the June meeting were approved as published.
HOMEOWNERS FORUM
• Joe reported that he noticed the RV gate at House #10 has been trimmed down to wall height.
• Steve asked about the situation at House #1 regarding the tree limb. Chris has tried to contact the owner in person with no success. Board recommended that Chris check to see if the HOA could trim the branch and then bill the owner. The wall is beginning to show signs of stress cracking and, the sooner that we act, the less costly the solution.
• Scott recommended that the owner at House #18 needs to trim their tree since the limbs are hanging low into street.
• Steve asked about status of House #65 (group home). Chris reported that, according to the response from the lawyer, there is no action that the HOA can take. There have been no concerns raised by other homeowners (other than the few that brought it up to Steve) at this time.
• Scott requested that Chris check the “plant” on the west edge of the lawn at House #71. It looks like it may have to be removed.
• Kathy reported that House #18 has a wood trellis along their wall that needs replacing. Chris will contact the owner to request the change.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed. There was an increase in the water costs for the month, but this increase is still under budget for the year. There was an Accounting Compilation Fee ($305) that was not identified as a budget item. The report was then approved. A recommendation was made to add a new line item for tree maintenance for the 2011 budget since many of our trees will need maintenance.
OLD BUSINESS
• The Board reviewed the paint samples and selected another color for painting the walls. This color will be compared to the color Kathy has on her wall. All available Board members will check out the colors and make final recommendation to Chris in order for him to relay to the painting company.
• There are two open items remaining in the Action Item report.
• The status of reprinting the summary CC&R documents is still open. Chris has emailed the Board with his analysis for review.
NEW BUSINESS
• The Annual HOA meeting is scheduled for November 16, 2010 at 7:00 p.m. at Stapley Jr. High School. Chris indicated that a meeting room at the Fire Station at Adobe and Lindsay is available for use with no fee. This could be an alternative for future meetings.
• Joe Merlo and Kathy Adamson indicated that they would put their names in nomination for the open positions on the Board.
• Chris was asked to contact the City of Mesa about the “Green Sweep” program. Normally, a petition has to be signed by the homeowners to get approved for the program. Chris will make it available as soon as it arrives from the City.
ARCHITECTURAL COMMITTEE
• The request from House #30 to remove the existing grass and replace it with rocks in the front yard was approved.
ADJOURNMENT
• Meeting was closed at 8:07 p.m.
Next meeting is scheduled for October 18, 2010 at 7:00 p.m. Location TBD
CALL TO ORDER
Meeting was called to order at 7:10 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Adamson (34), Scott Thompson (66) and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the June meeting were approved as published.
HOMEOWNERS FORUM
• Joe reported that he noticed the RV gate at House #10 has been trimmed down to wall height.
• Steve asked about the situation at House #1 regarding the tree limb. Chris has tried to contact the owner in person with no success. Board recommended that Chris check to see if the HOA could trim the branch and then bill the owner. The wall is beginning to show signs of stress cracking and, the sooner that we act, the less costly the solution.
• Scott recommended that the owner at House #18 needs to trim their tree since the limbs are hanging low into street.
• Steve asked about status of House #65 (group home). Chris reported that, according to the response from the lawyer, there is no action that the HOA can take. There have been no concerns raised by other homeowners (other than the few that brought it up to Steve) at this time.
• Scott requested that Chris check the “plant” on the west edge of the lawn at House #71. It looks like it may have to be removed.
• Kathy reported that House #18 has a wood trellis along their wall that needs replacing. Chris will contact the owner to request the change.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed. There was an increase in the water costs for the month, but this increase is still under budget for the year. There was an Accounting Compilation Fee ($305) that was not identified as a budget item. The report was then approved. A recommendation was made to add a new line item for tree maintenance for the 2011 budget since many of our trees will need maintenance.
OLD BUSINESS
• The Board reviewed the paint samples and selected another color for painting the walls. This color will be compared to the color Kathy has on her wall. All available Board members will check out the colors and make final recommendation to Chris in order for him to relay to the painting company.
• There are two open items remaining in the Action Item report.
• The status of reprinting the summary CC&R documents is still open. Chris has emailed the Board with his analysis for review.
NEW BUSINESS
• The Annual HOA meeting is scheduled for November 16, 2010 at 7:00 p.m. at Stapley Jr. High School. Chris indicated that a meeting room at the Fire Station at Adobe and Lindsay is available for use with no fee. This could be an alternative for future meetings.
• Joe Merlo and Kathy Adamson indicated that they would put their names in nomination for the open positions on the Board.
• Chris was asked to contact the City of Mesa about the “Green Sweep” program. Normally, a petition has to be signed by the homeowners to get approved for the program. Chris will make it available as soon as it arrives from the City.
ARCHITECTURAL COMMITTEE
• The request from House #30 to remove the existing grass and replace it with rocks in the front yard was approved.
ADJOURNMENT
• Meeting was closed at 8:07 p.m.
Next meeting is scheduled for October 18, 2010 at 7:00 p.m. Location TBD
June 2010 Meeting Minutes
June 22, 2010
CALL TO ORDER
Meeting was called to order at 7:03 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Adamson (34), Michael Vavrinec (14), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the May meeting were approved as published.
HOMEOWNERS FORUM
• Joe reported that the tree limb was removed from the West retention area.
• Chris was requested to contact the owner of #17 about the landscape plans and timetable.
CONTRACTOR PRESENTATION
Each representative presented information about their company and the plans for painting our walls.
CLC – Scott Luckey indicated that the terms would be 0 down and 100% at completion. The warranty is three (3) years and the project could start in three (3) weeks ARO.
EMPIRE – Ryan Hoste indicated that the terms would be 10% down at start and the balance at completion. Concern was raised about the painted information on the wall on Lindsay Road and what our requirement was for that area. The warranty would be four (4) years.
CERTAPRO – Jeff Webster indicated that the warranty would be five (5) years and work could start in four (4) weeks ARO.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed and approved.
OLD BUSINESS
• The Board discussed the various proposals and a recommendation was made to select CLC to paint the walls. The Board approved the motion.
• The open items’ report was reviewed for current status.
• The status of reprinting the summary CC&R documents is still open.
• Chris has the action to complete the review prior to printing.
NEW BUSINESS
• The Board will review color selections that will be painted on the wall in the West retention area and relay the recommendation to Chris.
ARCHITECTURAL COMMITTEE
• The ARC request from #4 for their new gate was received.
ADJORNMENT
• Meeting was closed at 9:10 p.m.
Next meeting is scheduled for September 21 at 7:00 p.m. Location is TBD.
CALL TO ORDER
Meeting was called to order at 7:03 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Adamson (34), Michael Vavrinec (14), Scott Thompson (66), and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the May meeting were approved as published.
HOMEOWNERS FORUM
• Joe reported that the tree limb was removed from the West retention area.
• Chris was requested to contact the owner of #17 about the landscape plans and timetable.
CONTRACTOR PRESENTATION
Each representative presented information about their company and the plans for painting our walls.
CLC – Scott Luckey indicated that the terms would be 0 down and 100% at completion. The warranty is three (3) years and the project could start in three (3) weeks ARO.
EMPIRE – Ryan Hoste indicated that the terms would be 10% down at start and the balance at completion. Concern was raised about the painted information on the wall on Lindsay Road and what our requirement was for that area. The warranty would be four (4) years.
CERTAPRO – Jeff Webster indicated that the warranty would be five (5) years and work could start in four (4) weeks ARO.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed and approved.
OLD BUSINESS
• The Board discussed the various proposals and a recommendation was made to select CLC to paint the walls. The Board approved the motion.
• The open items’ report was reviewed for current status.
• The status of reprinting the summary CC&R documents is still open.
• Chris has the action to complete the review prior to printing.
NEW BUSINESS
• The Board will review color selections that will be painted on the wall in the West retention area and relay the recommendation to Chris.
ARCHITECTURAL COMMITTEE
• The ARC request from #4 for their new gate was received.
ADJORNMENT
• Meeting was closed at 9:10 p.m.
Next meeting is scheduled for September 21 at 7:00 p.m. Location is TBD.
May 2010 Meeting Minutes
May 18, 2010
CALL TO ORDER
Meeting was called to order at 7:02 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Admanson (34), Michael Varinec (14) and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the April meeting were approved as published.
HOMEOWNERS FORUM
• Joe reported that the stop sign at the West exit and the dog cleanup sign on the East side of the large common area were missing screws that were removed by unknown parties. The signs have been re-attached.
• Joe showed the attendees a picture of graffiti that was spayed on the speed bump in front of #21. Chris took the action to contact a source to remove and/or repaint.
• Joe reported that two of the new plants on the East entrance have died. Kathy will return them to Harper’s for replacement.
• Kathy reported that someone removed a dying plant from the South planter at the East entrance. She had planned to return it to Harper’s for replacement. Chris indicated that the crew from Pure Green had removed it. Pure Green will provide replacement at no cost.
• The homeowner at #24 asked Chris what can be done about the cats in the neighborhood. Chris took the action to provide the homeowner with information on what can be done and the limitations of the HOA to help with this problem.
• The homeowner at #19 was appreciative of the trimming mistakenly done by Pure Green of the scrubs/trees at the West entrance but was upset that his soaker hose was damaged. Chris took action to ask Pure Green about providing a replacement.
• Chris reported that the new owner of #17 will submit an ARC form for changes they plan to make to their front landscape.
• Kathy reported that #18 has a wood trellis along their wall that needs replacing. Chris will contact the owner to request the change.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed and approved.
OLD BUSINESS
• A recommendation was made to purchase an exterior bulletin board from Lowe’s ($136.19). The Board approved the motion. Joe took the action to order and install.
• The open items’ report was reviewed for current status. We are still waiting for a response from Pure Green on the trimming of our olive trees on 26th Street and Lindsay Road.
• The status of reprinting the summary CC&R documents is still open. Mike has found the file, and will send to Chris for initial comparison to the file of the 2008 changes. Chris will email the Board with his analysis.
NEW BUSINESS
• Bids for the wall painting were presented by Chris from two of the contractors. There is one more bid due. The received bids were very close in pricing. The Board was not sure at this time if it would proceed with doing all the walls at approximately $4000 expenditure. Chris was asked to invite the contractors to the next meeting so we could ask additional questions.
• There was discussion on the “use” of the bulletin board since it will be locked. A policy was proposed that only HOA members could use it. Any request to post private material must be routed to a Board member.
ARCHITECTURAL COMMITTEE
• There were no requests.
ADJOURNMENT
• Meeting was closed at 8: 22 p.m.
Next meeting is scheduled for June 15 at 7:00 p.m. Location TBD
CALL TO ORDER
Meeting was called to order at 7:02 p.m.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Admanson (34), Michael Varinec (14) and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the April meeting were approved as published.
HOMEOWNERS FORUM
• Joe reported that the stop sign at the West exit and the dog cleanup sign on the East side of the large common area were missing screws that were removed by unknown parties. The signs have been re-attached.
• Joe showed the attendees a picture of graffiti that was spayed on the speed bump in front of #21. Chris took the action to contact a source to remove and/or repaint.
• Joe reported that two of the new plants on the East entrance have died. Kathy will return them to Harper’s for replacement.
• Kathy reported that someone removed a dying plant from the South planter at the East entrance. She had planned to return it to Harper’s for replacement. Chris indicated that the crew from Pure Green had removed it. Pure Green will provide replacement at no cost.
• The homeowner at #24 asked Chris what can be done about the cats in the neighborhood. Chris took the action to provide the homeowner with information on what can be done and the limitations of the HOA to help with this problem.
• The homeowner at #19 was appreciative of the trimming mistakenly done by Pure Green of the scrubs/trees at the West entrance but was upset that his soaker hose was damaged. Chris took action to ask Pure Green about providing a replacement.
• Chris reported that the new owner of #17 will submit an ARC form for changes they plan to make to their front landscape.
• Kathy reported that #18 has a wood trellis along their wall that needs replacing. Chris will contact the owner to request the change.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed and approved.
OLD BUSINESS
• A recommendation was made to purchase an exterior bulletin board from Lowe’s ($136.19). The Board approved the motion. Joe took the action to order and install.
• The open items’ report was reviewed for current status. We are still waiting for a response from Pure Green on the trimming of our olive trees on 26th Street and Lindsay Road.
• The status of reprinting the summary CC&R documents is still open. Mike has found the file, and will send to Chris for initial comparison to the file of the 2008 changes. Chris will email the Board with his analysis.
NEW BUSINESS
• Bids for the wall painting were presented by Chris from two of the contractors. There is one more bid due. The received bids were very close in pricing. The Board was not sure at this time if it would proceed with doing all the walls at approximately $4000 expenditure. Chris was asked to invite the contractors to the next meeting so we could ask additional questions.
• There was discussion on the “use” of the bulletin board since it will be locked. A policy was proposed that only HOA members could use it. Any request to post private material must be routed to a Board member.
ARCHITECTURAL COMMITTEE
• There were no requests.
ADJOURNMENT
• Meeting was closed at 8: 22 p.m.
Next meeting is scheduled for June 15 at 7:00 p.m. Location TBD
April 2010 Meeting Minutes
April 20, 2010
CALL TO ORDER
Meeting was called to order at 7:02 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Admanson (34), Michael Varinec (14) and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the March meeting were approved pending modification of attendees to include Beth Thompson.
HOMEOWNERS FORUM
• Kathy noted that the bushes at the East entrance need trimming since they block the address numbers (2560). Chris will contact Pure Green to have the bushes trimmed.
• Kathy wanted the Board to be aware that the lawn at #25 was looking bad until the other day when the yard was cleaned up. Chris had contacted the realtor about the issue.
• Kathy indicated someone must have been building a fire in the common area because she found a partial burned log there. Hopefully, this will not be an issue with the warm temperatures arriving.
• There was general concern about the condition of the walls, and the need to replace the bulletin board by the mailboxes.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed and approved.
OLD BUSINESS
• Kathy provided a cost estimate from Harper’s Nursery for the plants for the East entrance. It is $122.94 for 8 shrub/trees, 10 lantanas, 3 bags of mulch, and 1 bag of fertilizer. Kathy will pickup the plants on the 23rd for planting. Joe will contact J&J Landscaping to get 1.5 cubic yards of soil for the planters with the estimated price of $75 including delivery. These expenditures were approved by the Board.
• The open items were reviewed for current status. There are no issues. For reference, the completed items will be published with the agenda for at least 6 months.
• The status of reprinting the summary CC&R documents is still open. Mike took the action to check his old files to find the “revised” version of the document.
NEW BUSINESS
• Mulcahy Law Firm provided the Board with a paper titled “Understanding the Collection Process for Community Associations.” The Board discussed the implication to the HOA. There will be some minor modifications to our CC&Rs.
• The next newsletter will need to highlight the concern about cats running loose in the neighborhood. There is a growing concern that many of the cats may be feral. An individual with concerns will have to coordinate with the Humane Society to trap the cats. Since there are many homeowners that have cats, it is problematic that someone’s cat could be trapped.
• Chris was requested to get bids for painting the walls. He will contact at least 3 painting contractors to provide bids for painting all or partial sections at the next meeting.
• Joe took the action to research the alternatives and cost to replace our bulletin board.
ARCHITECTURAL COMMITTEE
• There were 2 requests submitted. House #11 was for a new screen door and House #57 was for adding a patio to the front yard and the addition of a retention wall around that new area.
ADJOURNMENT
• Meeting was closed at 8: 29 pm.
CALL TO ORDER
Meeting was called to order at 7:02 pm.
In attendance: Joe Merlo (5), Steve Easthope (61), Kathy Admanson (34), Michael Varinec (14) and Chris Lynch (Right Way Community Management)
APPROVAL OF MINUTES
• The minutes from the March meeting were approved pending modification of attendees to include Beth Thompson.
HOMEOWNERS FORUM
• Kathy noted that the bushes at the East entrance need trimming since they block the address numbers (2560). Chris will contact Pure Green to have the bushes trimmed.
• Kathy wanted the Board to be aware that the lawn at #25 was looking bad until the other day when the yard was cleaned up. Chris had contacted the realtor about the issue.
• Kathy indicated someone must have been building a fire in the common area because she found a partial burned log there. Hopefully, this will not be an issue with the warm temperatures arriving.
• There was general concern about the condition of the walls, and the need to replace the bulletin board by the mailboxes.
FINANCIAL REPORT
• The financial reports provided by Chris were reviewed and approved.
OLD BUSINESS
• Kathy provided a cost estimate from Harper’s Nursery for the plants for the East entrance. It is $122.94 for 8 shrub/trees, 10 lantanas, 3 bags of mulch, and 1 bag of fertilizer. Kathy will pickup the plants on the 23rd for planting. Joe will contact J&J Landscaping to get 1.5 cubic yards of soil for the planters with the estimated price of $75 including delivery. These expenditures were approved by the Board.
• The open items were reviewed for current status. There are no issues. For reference, the completed items will be published with the agenda for at least 6 months.
• The status of reprinting the summary CC&R documents is still open. Mike took the action to check his old files to find the “revised” version of the document.
NEW BUSINESS
• Mulcahy Law Firm provided the Board with a paper titled “Understanding the Collection Process for Community Associations.” The Board discussed the implication to the HOA. There will be some minor modifications to our CC&Rs.
• The next newsletter will need to highlight the concern about cats running loose in the neighborhood. There is a growing concern that many of the cats may be feral. An individual with concerns will have to coordinate with the Humane Society to trap the cats. Since there are many homeowners that have cats, it is problematic that someone’s cat could be trapped.
• Chris was requested to get bids for painting the walls. He will contact at least 3 painting contractors to provide bids for painting all or partial sections at the next meeting.
• Joe took the action to research the alternatives and cost to replace our bulletin board.
ARCHITECTURAL COMMITTEE
• There were 2 requests submitted. House #11 was for a new screen door and House #57 was for adding a patio to the front yard and the addition of a retention wall around that new area.
ADJOURNMENT
• Meeting was closed at 8: 29 pm.
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