April 2011 Meeting Minutes

April 19, 2011

CALL TO ORDER
Meeting was called to order at 6:45 p.m.
In attendance: Michael Vavrinec (14), Joe Merlo (5), Steve Easthope (60), Scott Thompson (66), Kathy Adamson (34), and Chris Lynch (Right Way Community Management).

APPROVAL OF PRIOR MEETING MINUTES
The minutes of the March 22nd meeting were reviewed and corrections were made to include a date of the meeting. The minutes were approved as amended.

HOMEOWNER DISCUSSION
Scott noted that the oleanders along the street next to House #71 have a branch hanging over the street that should be removed. Chris will notify the homeowner.

Scott reported that the bicycle tire marks on the west entrance wall need to be removed. He will try to remove with soap and water. If unsuccessful, Chris will get information on the paint color from the painting contractor and purchase paint to touch up the wall.

Kathy indicated a homeowner requested that the color palate be posted in the bulletin board by the mailboxes. Kathy accepted the action to post.

Mike reported that House #26 has new owners.

FINANCIAL REPORT
The financial reports were reviewed, and Chris noted that the invoice for the tree maintenance was not paid at the time of the report. Motion was made and approved as published.

ARCHITECTURAL COMMITTEE REPORT
There was concern about House #33 making changes to the side gate before submitting an ARC form. Kathy asked the Board about the height of the gate in relation to the wall. There was feedback that the Committee should evaluate the alternatives for the homeowner. Chris will send a notice to the homeowner about the requirement for an ARC form so an official action can be taken by the Committee.

The request by House #31 to add new rock to the front yard was approved.

OLD BUSINESS
Tree Maintenance
• FOUR PEAKS will complete trimming of the palm trees in July.
Collection Proposal
• The Contract from the Brown Law Group was reviewed. After some discussion, a motion was made to approve it. Motion passed and the contract was signed by the Board Officers.

The term issue of the Board president was discussed. Mike indicated that he was stepping down as President. He had met his obligation to stay through the transition with the Board to the new management company.

Joe indicated that he would accept the position of President in the interim. Scott will take the position of Secretary. Kathy will take the position of Vice-President. These actions were voted on and approved by the Board.

The Board Officers will be scheduled for election after the 1st Board meeting following the annual meeting in November.

NEW BUSINESS
• The Board revisited the need to add rock along 26th Street and Lindsay Road as a possible capital improvements project. Chris took action to get bids from several suppliers.
• The addition of plantings along 26th Street and Lindsay Road was recommended to improve these areas. Kathy took the action to get some bids to add new plantings in the empty areas.

ADJOURNMENT
Meeting was closed at 8:25 p.m.

The next meeting is scheduled for May 17, 2011 at 8:45 p.m. with the location TBD.