The HOA board held a meeting on July 23, 2008 mostly to discuss a special assessment for a slurry seal repair on the streets. Other items were also discussed.
Those in attendance were:
Joe Merlo (#5), Scott Thompson (#66), Kathy Adamson (#34), Steve Easthope (#61), Joe Latkowski - Property Manager Cornerstone Properties, Leona Uptain (#9), Ryan Ricedorff (#58), David Griffy (#52), Mary Griffy (#52), Paul Dunham (#28), Rick Lehtinen (#19), Lynn Bailey (#67), and Beth Specht (#4).
STREET REPAIR
Several items were discussed, including the expected rise in costs of street repairs, the legal ownership of the streets belonging to all homeowners as a private community, the several bids received from contractors for the repairs, the desire for a contract with the contractors to lock in a price for the repair through December, the amount of a special assessment for the homeowners, the ability to get a third party inspector (possibly from the City of Mesa) to make sure the repairs were done correctly, the inclusion of the speed humps, and the timing of payment.
Two proposals submitted by contractors required rebidding, while one could only hold their price for 30 days. Two other contractors would hold their bids through December - KFM ($36,000) and Crossroads Grading ($75,000). Because the price for all of the bids is anticipated to increase above the $36,000 within the time frame required for a special assessment, the motion was made to accept the KFM bid with the condition that KFM would lock in a ceiling price at $36,000 through December, stipulating that if the cost of oil decreases during that time, the association would pay the lower market price.
The association's financials were presented to all present. The association currently has approximately $22,000 in available reserves. With the bid of $36,000, (after taxes it's $38,000) the special assessment for $300 will raise approximately $21,000 for street repairs, and the reserve would pay the remaining $17,000.
Ballots will be sent out in the next few days to every homeowner to vote on the special assessment. The next HOA meeting to tally the votes and hear from homeowners was then scheduled for THURSDAY, AUGUST 28 at 6:45 PM, tentatively at home #61.
OTHER ITEMS
Other items presented either from homeowners or board members in the meeting included:
- Addressing the need for better communication between the HOA and homeowners
- Possibility of a neighborhood newsletter
- Ideas and legal restraints for convenient submission of ballots (drop box near mailbox, etc)
- Landscaping improvements - plants on 26th street, etc
- Individual homeowners voluntarily buying sage plants, etc, to help with landscaping improvements
- A large hole needing repair in the southwest common area
- A proposal for a street light in the common area between #57 and #56
- Requesting written documentation from the City of Mesa with denial of request for taking street ownership
A street lighting committee was proposed at the end of the board meeting, headed by Steven Easthope (#61), regarding a proposed street light between #57 and #56. If any homeowners are interested in participating, you can contact Steve at (480) 335-5903. SRP leases street lights under long term leases for such situations. The committee will solicit information from SRP and from any homeowners (especially those most affected by the proposed street light) to evaluate its options.
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